PRE 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
Berkshire Hills Bancorp, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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[BERKSHIRE HILLS BANCORP LOGO]
March __, 2010
Dear Stockholder:
You are cordially invited to attend the annual meeting of stockholders of Berkshire Hills
Bancorp, Inc. to be held at:
The Crowne Plaza Hotel
One West Street
Pittsfield, Massachusetts
, May __, 2010
10:00 a.m., local time
The notice of annual meeting and proxy statement appearing on the following pages describe the
formal business to be transacted at the meeting. Directors and officers of the Company, as well as
a representative of Wolf & Company, P.C., the Companys independent registered public accounting
firm, will be present to respond to appropriate questions of stockholders.
It is important that your shares are represented at this meeting, whether or not you attend
the meeting in person and regardless of the number of shares you own. To make sure your shares are
represented, we urge you to complete and mail the enclosed proxy card promptly. If you attend the
meeting, you may vote in person even if you have previously voted.
The Board of Directors recommends that you vote FOR each of the proposals to be presented at
the annual meeting.
Sincerely,
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Michael P. Daly
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Lawrence A. Bossidy |
President and Chief Executive Officer
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Non-Executive Chairman of the Board |
[Berkshire Hills Bancorp Logo]
24 North Street
Pittsfield, Massachusetts 01201
(413) 443-5601
NOTICE OF 2010 ANNUAL MEETING OF STOCKHOLDERS
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TIME AND DATE
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10:00 a.m. on ________, May
_____, 2010 |
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PLACE
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Crowne Plaza Hotel
One West Street
Pittsfield, Massachusetts |
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ITEMS OF BUSINESS
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(1) To elect three directors to serve for a term of three years. |
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(2) A non-binding proposal to give
advisory approval of our executive compensation programs and
policies. |
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(3) To ratify the selection of Wolf &
Company, P.C. as our independent registered public accounting
firm for fiscal year 2010. |
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(4) To transact such other business
as may properly come before the meeting and any adjournment or
postponement thereof. |
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RECORD DATE
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Stockholders as of the close of business on the record
date, March
_____, 2010, are entitled to one vote for each
share of common stock held at that time. |
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VOTING
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It is important that your shares be represented and voted
at the meeting. You can vote your shares by completing and
returning the proxy card or voting instruction card sent to
you. Voting instructions are printed on your proxy or
voting instruction card and included in the accompanying
proxy statement. Stockholders owning their shares through
a broker, bank or other nominee may be able to vote by
telephone or by the Internet. Please see the enclosed
voting instructions on how to vote your shares. You can
revoke a proxy at any time before its exercise at the
meeting by following the instructions in the proxy
statement. |
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Kevin P. Riley
Corporate Secretary
March
_____, 2010 |
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE ANNUAL MEETING OF
STOCKHOLDERS TO BE HELD ON MAY
_____, 2010THIS PROXY STATEMENT AND BERKSHIRE HILLS BANCORP, INC.S
2009
ANNUAL REPORT TO STOCKHOLDERS ARE EACH AVAILABLE AT HTTP://WWW.PROXYDOCS.COM/BHLB.
Berkshire Hills Bancorp, Inc.
Proxy Statement
Table of Contents
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i
Berkshire Hills Bancorp, Inc.
Proxy Statement
General Information
We are providing this proxy statement to you in connection with the solicitation of proxies by
the Board of Directors of Berkshire Hills Bancorp, Inc. for the 2010 annual meeting of stockholders
and for any adjournment or postponement of the meeting. In this proxy statement, we may also refer
to Berkshire Hills Bancorp, Inc. as Berkshire Hills, the Company, we, our or us.
Berkshire Hills is the holding company for Berkshire Bank and Berkshire Insurance Group, Inc.
In this proxy statement, we may also refer to Berkshire Bank as the Bank.
We are holding the 2010 annual meeting at the Crowne Plaza Hotel, One West Street, Pittsfield,
Massachusetts on
_____, May
_____, 2010 at 10:00 a.m., local time.
We intend to mail this proxy statement and the enclosed proxy card to stockholders of record
beginning on or about March
_____, 2010.
Information About Voting
Who Can Vote at the Meeting
You are entitled to vote the shares of Berkshire Hills common stock that you owned as of the
close of business on March
_____, 2010. As of the close of business on March
_____, 2010, a total of
_____ shares of Company common stock were outstanding. Each share of common stock has one
vote.
The Companys Certificate of Incorporation provides that a record owner of the Companys
common stock who beneficially owns, either directly or indirectly, in excess of 10% of the
Companys outstanding shares, is not entitled to any vote in respect of the shares held in excess
of the 10% limit. There are no such record owners as of March
_____, 2010.
Ownership of Shares; Attending the Meeting
You may own shares of Berkshire Hills in one of the following ways:
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Directly in your name as the stockholder of record; |
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Indirectly through a broker, bank or other holder of record in street name; or |
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Indirectly in the Berkshire Hills Bancorp, Inc. Stock Fund of our 401(k) Plan or the
trust that holds restricted stock awards issued to directors and employees under our
equity plans. |
1
If your shares are registered directly in your name, you are the holder of record of these
shares and we are sending these proxy materials directly to you. As the holder of record, you have
the right to give your proxy directly to us or to vote in person at the meeting. If you wish to
vote at the meeting, you will need to bring proof of identity.
If you hold your shares in street name, your broker, bank or other holder of record is sending
these proxy materials to you. As the beneficial owner, you have the right to direct your broker,
bank or nominee how to vote by filling out a voting form that accompanies your proxy materials.
Your broker, bank or nominee may allow you to provide voting instructions by telephone or by the
Internet. Please see the form provided by your broker, bank or nominee that accompanies this proxy
statement.
If you hold your shares in street name and wish to attend the meeting, you will need to bring
proof of ownership to be admitted to the meeting. A recent brokerage statement or letter from a
bank or broker are examples of proof of ownership. If you want to vote your shares of Berkshire
Hills common stock held in street name in person at the meeting, you must obtain a written proxy in
your name from the broker, bank or nominee who is the record holder of your shares. You will also
need to bring proof of identity to vote at the meeting.
Quorum and Vote Required
Quorum. We will have a quorum and will be able to conduct the business of the annual meeting
if the holders of a majority of the outstanding shares of common stock entitled to vote are present
at the meeting, either in person or by proxy.
Votes Required for Proposals. At this years annual meeting, stockholders will elect four
directors to serve a term of three years. In voting on the election of directors, you may vote in
favor of the nominees, withhold votes as to all nominees, or withhold votes as to specific
nominees. There is no cumulative voting for the election of directors. Directors must be elected
by a plurality of the votes cast at the annual meeting. This means that the four nominees
receiving the greatest number of votes will be elected.
In voting on the non-binding proposal to give advisory approval of our compensation programs
and policies, you may vote in favor of the proposal, vote against the proposal or abstain from
voting. To ratify the proposal, the affirmative vote of a majority of the votes cast at the annual
meeting is required.
In voting on the ratification of the appointment of Wolf & Company, P.C. as the Companys
independent registered public accounting firm, you may vote in favor of the proposal, vote against
the proposal or abstain from voting. To ratify the selection of Wolf & Company, P.C. as our
independent registered public accounting firm for fiscal year 2010, the affirmative vote of a
majority of the votes cast at the annual meeting is required.
For all other proposals, the proposal must be approved by a majority of the shares present in
person or by proxy and entitled to vote at this Annual Meeting. Generally, abstentions will have
the effect of a vote against the proposal; however, broker non-votes (described below) will not be
considered present for purposes of the proposal and therefore will have no effect on the outcome of
the proposal.
2
Routine and Non-Routine Proposals. Applicable rules determine whether proposals presented at
stockholder meetings are routine or non-routine. If a proposal is routine, a broker or other
entity holding shares for an owner in street name may vote on the proposal without receiving voting
instructions from the owner. If a proposal is non-routine, the broker or other entity may vote on
the
proposal only if the owner has provided voting instructions. The New York Stock Exchange
(NYSE) allows its member-brokers to vote shares held by them for their customers on matters the
NYSE determines are routine, even though the brokers have not received voting instructions from
their customers. The NYSE currently considers the proposals to approve the nonbinding advisory
resolution regarding our executive compensation programs and policies (Item 2) and the ratification
of our independent auditors (Item 3) as routine matters. Your broker, therefore, may vote your
shares in its discretion on these routine matters if you do not instruct your broker how to vote on
them. If the NYSE does not consider a matter routine, then your broker is prohibited from voting
your shares on the matter unless you have given voting instructions on that matter to your broker.
Unlike previous years, the NYSE no longer considers the election of directors to be routine (Item
1). Therefore, brokers holding shares for their customers will not have the ability to cast votes
with respect to the election of directors unless they have received instructions from their
customers. It is important, therefore, that you provide instructions to your broker if your shares
are held by a broker so that your vote with respect to the election of directors is counted.
How We Count Votes. If you return valid proxy instructions or attend the meeting in person,
we will count your shares to determine whether there is a quorum, even if you abstain from voting.
Broker non-votes also will be counted to determine the existence of a quorum.
In the election of directors, votes that are withheld and broker non-votes will have no effect
on the outcome of the election.
In counting votes on the proposals to give advisory approval of our executive compensation
procedures and policies and to ratify the selection of the independent registered public accounting
firm, we will not count abstentions and broker non-votes as votes cast on these proposals.
Therefore, abstentions and broker non-votes will have no impact on the outcome of these proposals.
Voting by Proxy
The Companys Board of Directors is sending you this proxy statement to request that you allow
your shares of Company common stock to be represented at the annual meeting by the persons named as
proxies on the enclosed proxy card. All shares of Company common stock represented at the meeting
by properly executed and dated proxies will be voted according to the instructions indicated on the
proxy card. If you sign, date and return a proxy card without giving voting instructions, your
shares will be voted as recommended by the Companys Board of Directors. The Board of Directors
recommends that you vote FOR each of the nominees for director and FOR ratification of the
appointment of Wolf & Company, P.C. as the Companys independent registered public accounting firm
for fiscal year 2010.
If any matters not described in this proxy statement are properly presented at the annual
meeting, the persons named as proxies on the proxy card will use their judgment to determine how to
vote your shares. This includes a motion to adjourn or postpone the meeting to solicit additional
proxies. If the annual meeting is postponed or adjourned, your Company common stock may be voted
by the persons named in the proxy card on the new meeting date, provided such new meeting occurs
within 30 days of the annual meeting and you have not revoked your proxy. The Company does not
currently know of any other matters to be presented at the meeting.
You may revoke your proxy at any time before the vote is taken at the meeting. To revoke your
proxy, you must either advise the Corporate Secretary of the Company in writing before your common
stock has been voted at the annual meeting, deliver a later dated proxy or attend the meeting and
vote
your shares in person by ballot. Attendance at the annual meeting will not in itself constitute
revocation of your proxy.
3
Participants in the Berkshire Bank 401(k) Plan
If you invest in Berkshire Hills common stock through the Berkshire Hills Bancorp Stock Fund
in our 401(k) Plan, you will receive a voting instruction card that reflects all shares you may
vote under the plan. Under the terms of the 401(k) Plan, a participant is entitled to direct the
trustee how to vote the shares in the Berkshire Hills Bancorp, Inc. Stock Fund credited to his or
her account. The trustee will vote all shares for which it does not receive timely instructions
from participants in the same proportion as shares for which the trustee received voting
instructions. The deadline for returning your voting instructions is April
_____, 2010.
Participants in the Berkshire Hills Bancorp, Inc. 2001 Stock-Based Incentive Plan and/or the
Amended and Restated 2003 Equity Compensation Plan
If you have been granted a restricted stock award under the Berkshire Hills Bancorp, Inc. 2001
Stock-Based Incentive and/or the Amended and Restated 2003 Equity Compensation Plan (collectively
referred to as the Incentive Plan), you will receive a voting instruction card that reflects all
unvested shares of Berkshire Hills Bancorp, Inc. common stock subject to the restricted stock award
that you may vote under the plan. Under the terms of the Incentive Plan, a participant is entitled
to direct the trustee how to vote the unvested shares of restricted Berkshire Hills Bancorp, Inc.
common stock awarded to him or her. The trustee will vote the shares of Berkshire Hills Bancorp,
Inc. held in the Incentive Plan Trust in accordance with instructions it receives from you and
other stock award recipients. The deadline for returning your voting instructions is April
_____, 2010.
4
Corporate Governance
Director Independence
The Companys Board of Directors currently consists of eleven members, all of whom are
independent under the listing requirements of The NASDAQ Stock Market, except for Messrs. Daly and
Curley, who are Officers of Berkshire Hills and Berkshire Bank. In determining the independence of
its directors, the Board considered transactions, relationships and arrangements between the
Company and its directors that are not required to be disclosed in this proxy statement under the
heading Transactions with Related Persons, including loans or lines of credit that the Bank has
directly or indirectly made to Directors Mahoney, Miller, Phelps, Templeton and Thurston.
Corporate Governance Policy
The Board of Directors has adopted a corporate governance policy to govern certain activities,
including: the duties and responsibilities of directors; the composition, responsibilities and
operation of the Board of Directors; the operation of board committees; succession planning;
convening executive sessions of independent directors; the Board of Directors interaction with
management and third parties; and the evaluation of the performance of the Board of Directors and
of the Chief Executive Officer.
Committees of the Board of Directors
The following table identifies our standing committees and their members as of March 15, 2010.
All members of each committee are independent in accordance with the listing requirements of The
NASDAQ Stock Market. Each committee operates under a written charter that is approved by the Board
of Directors that governs its composition, responsibilities and operation. Each committee reviews
and reassesses the adequacy of its charter at least annually. The charters of all four committees
are available in the Governance Documents portion of the Investor Relations section of the
Companys Web site (www.berkshirebank.com).
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Corporate |
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Governance/ |
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Audit |
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Compensation |
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Nominating |
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Risk Management |
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Committee |
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Committee |
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Committee |
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Robert M. Curley |
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Lawrence A. Bossidy |
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Michael P. Daly |
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John B. Davies |
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Rodney C. Dimock |
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Susan M. Hill |
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Cornelius D. Mahoney |
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Catherine B. Miller |
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David E. Phelps |
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D. Jeffrey Templeton |
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Corydon L. Thurston |
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Number of Meetings in 2009 |
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7 |
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5
Audit Committee
The Audit Committee assists the Board of Directors in its oversight of the Companys
accounting and reporting practices, the quality and integrity of the Companys financial reports
and the Companys compliance with legal and regulatory requirements related to accounting and
financial reporting. The Committee is also responsible for engaging the Companys independent
registered public accounting firm and monitoring its performance and independence. Each member of
the audit committee is independent under the listing requirements of The NASDAQ Stock Market and
the rules of the Securities and Exchange Commission applicable to audit committee members. The
Board of Directors has designated Director Hill as an audit committee financial expert under the
rules of the Securities and Exchange Commission.
Compensation Committee
The Compensation Committee approves the compensation objectives for the Company and its
subsidiaries and establishes the compensation for the Chief Executive Officer and other executives.
The Compensation Committee also reviews the Companys incentive compensation and other equity
plans and recommends changes to the plans as needed. The Compensation Committee reviews all
compensation components for the Companys Chief Executive Officer and other highly compensated
executive officers, including base salary, annual incentive, long-term incentives/equity, benefits
and other perquisites. In addition to reviewing competitive market factors, the Compensation
Committee also examines the total compensation mix, pay-for-performance relationship, and how all
elements, in the aggregate, comprise the executives total compensation package. Decisions by the
Compensation Committee with respect to the compensation of executive officers are approved by the
full Board of Directors. See Compensation Discussion and Analysis for more information regarding
the role of the Compensation Committee, management and compensation consultants in determining
and/or recommending the amount or form of executive compensation.
Corporate Governance/Nominating Committee
The Companys Corporate Governance/Nominating Committee assists the Board of Directors in:
(1) identifying qualified individuals to serve as Board members, (2) determining the composition of
the Board of Directors and its committees, (3) monitoring a process to assess Board effectiveness
and (4) developing and implementing the Companys corporate governance guidelines. The Corporate
Governance/Nominating Committee also considers and recommends the nominees for director to stand
for election at the Companys annual meeting of stockholders.
Minimum Qualifications. The Corporate Governance/Nominating Committee has adopted a set of
criteria that it considers when it selects individuals to be nominated for election to the Board of
Directors. A candidate must meet the eligibility requirements set forth in the Companys bylaws,
which include a residency requirement and a requirement that the candidate not have been subject to
certain criminal or regulatory actions. A candidate also must meet any qualification requirements
set forth in any Board or committee governing documents.
If the candidate is deemed eligible for election to the Board of Directors, the Corporate
Governance/Nominating Committee will then evaluate the following criteria in selecting nominees:
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financial, regulatory and business experience; |
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familiarity with and participation in the local communities; |
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integrity, honesty and reputation in connection with upholding a position of trust
with respect to customers; |
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dedication to the Company and its stockholders; and |
The Committee also will consider any other factors the Corporate Governance/Nominating
Committee deems relevant, including age, diversity, size of the Board of Directors and regulatory
disclosure obligations. We do not maintain a specific diversity policy, but diversity is
considered in our review of candidates. Diversity is considered in terms of how a candidates
background, experience, qualifications, attributes and skills may complement, supplement or
duplicate those of other prospective candidates.
With respect to nominating an existing director for re-election to the Board of Directors, the
Corporate Governance/Nominating Committee will consider and review an existing directors board and
committee attendance and performance; length of board service; the experience, skills and
contributions that the existing director brings to the board; and independence.
Director Nomination Process. The Corporate Governance/Nominating Committee has adopted a
process to identify and evaluate individuals to be nominated for election to the Board of
Directors. For purposes of identifying nominees, the Corporate Governance/Nominating Committee
relies on personal contacts of the committee members and other members of the Board of Directors,
as well as its knowledge of members of the communities served by the Company and its subsidiaries.
The Corporate Governance/Nominating Committee will also consider director candidates recommended by
stockholders in accordance with the policy and procedures set forth below. The Corporate
Governance/Nominating Committee has not previously used an independent search firm to identify
nominees.
In evaluating potential nominees, the Corporate Governance/Nominating Committee determines
whether the candidate is eligible and qualified for service on the Board of Directors by evaluating
the candidate under certain criteria, which are described above under Minimum Qualifications. If
such individual fulfills these criteria, the Corporate Governance/Nominating Committee will conduct
a check of the individuals background and interview the candidate to further assess the qualities
of the prospective nominee and the contributions he or she would make to the Board.
Consideration of Recommendations by Stockholders. It is the policy of the Corporate
Governance/Nominating Committee of the Board of Directors of the Company to consider director
candidates recommended by stockholders who appear to be qualified to serve on the Companys Board
of Directors. The Corporate Governance/Nominating Committee may choose not to consider an
unsolicited recommendation if no vacancy exists on the Board of Directors and the Corporate
Governance/Nominating Committee does not perceive a need to increase the size of the Board of
Directors. To avoid the unnecessary use of the Corporate Governance/Nominating Committees
resources, the Corporate Governance/Nominating Committee will consider only those director
candidates recommended in accordance with the procedures set forth below.
Procedures to be Followed by Stockholders. To submit a recommendation of a director candidate
to the Corporate Governance/Nominating Committee, a stockholder should submit the following
information in writing, addressed to the Chairman of the Corporate Governance/Nominating Committee,
care of the Corporate Secretary, at the main office of the Company:
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The name of the person recommended as a director candidate; |
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All information relating to such person that is required to be disclosed in
solicitations of proxies for election of directors pursuant to Regulation 14A under the
Securities Exchange Act of 1934; |
7
|
3. |
|
The written consent of the person being recommended as a director candidate to
being named in the proxy statement as a nominee and to serving as a director if
elected; |
|
4. |
|
As to the stockholder making the recommendation, the name and address of such
stockholder as it appears on the Companys books; provided, however, that if the
stockholder is not a registered holder of the Companys common stock, the stockholder
should submit his or her name and address along with a current written statement from
the record holder of the shares that reflects ownership of the Companys common stock;
and |
|
5. |
|
A statement disclosing whether such stockholder is acting with or on behalf of
any other person and, if applicable, the identity of such person. |
In order for a director candidate to be considered for nomination at the Companys annual
meeting of stockholders, the recommendation must be received by the Corporate Governance/Nominating
Committee at least 120 calendar days before the date the Companys proxy statement was released to
stockholders in connection with the previous years annual meeting, advanced by one year.
Leadership Structure
The Board has no policy with respect to the separation of the offices of Chairman and Chief
Executive Officer. The Board believes that the current leadership structure has served the Company
well over recent years and that it is the best leadership structure for the Company at the present
time.
Risk Management Committee
The Risk Management Committee assists the Board of Directors in: (1) overseeing managements
program to limit or control the material business risks that confront the Company; and (2)
approving policies and procedures designed to lead to an understanding of and to identify, control,
monitor and measure the material business risks of the Company and its subsidiaries. These
material business risks include, but are not limited to, credit risk, interest rate risk, liquidity
risk, regulatory risk, legal risk, operational risk, strategic risk and reputation risk.
8
Board and Committee Meetings
During 2009, the Board of Directors held 10 meetings. All of the current directors attended
at least 75% of the total number of the board meetings and committee meetings held on which such
directors served during 2009.
Director Attendance at Annual Meeting of Stockholders
The Board of Directors encourages each director to attend annual meetings of stockholders.
All but 3 directors attended the 2009 annual meeting of stockholders.
Code of Business Conduct
The Company has adopted a Code of Business Conduct that is designed to promote the highest
standards of ethical conduct by the Companys directors, executive officers and employees. The
Code of
Ethics and Business Conduct, which applies to all employees and directors, addresses conflicts
of interest, the treatment of confidential information, general employee conduct and compliance
with applicable laws, rules and regulations. In addition, the Code of Ethics and Business Conduct
is designed to deter wrongdoing and promote honest and ethical conduct, the avoidance of conflicts
of interest, full and accurate disclosure and compliance with all applicable laws, rules and
regulations. A copy of the Code of Business Conduct can be found in the Governance Documents
portion of the Investor Relations section of the Companys Web site (www.berkshirebank.com).
9
Audit Committee Report
The Companys management is responsible for the Companys internal controls and financial
reporting process. The Companys independent registered public accounting firm is responsible for
performing an independent audit of the Companys consolidated financial statements and issuing an
opinion on the fair presentation of those financial statements in conformity with generally
accepted accounting principles. The independent registered public accounting firm is also
responsible for issuing an opinion on the Companys internal control over financial reporting based
on criteria issued by the Committee on Sponsoring Organizations of the Treadway Commission. The
Audit Committee oversees the Companys internal controls and financial reporting process on behalf
of the Board of Directors.
In this context, the Audit Committee has met and held discussions with management and the
independent registered public accounting firm. Management represented to the Audit Committee that
the Companys consolidated financial statements were prepared in accordance with generally accepted
accounting principles and provided its Report on Internal Control over Financial Reporting. The
Audit Committee has reviewed and discussed the consolidated financial statements with management
and the independent registered public accounting firm. The Audit Committee discussed with the
independent registered public accounting firm matters required to be discussed by Statement on
Auditing Standards No. 114 (Communication With Those Charged With Governance), including the
quality, not just the acceptability, of the accounting principles, the reasonableness of
significant judgments and the clarity of the disclosures in the financial statements. The Audit
Committee discussed with the Companys independent registered public accounting firm the overall
scope and plans for its audit. The Audit Committee meets with the independent registered public
accounting firm, with and without management present, to discuss the results of its examination,
its evaluation of the Companys internal controls, and the overall quality of the Companys
financial reporting.
In addition, the Audit Committee has received the written disclosures and the letter from the
independent registered public accounting firm required by applicable requirements of the Public
Company Accounting Oversight Board regarding the independent registered public accounting firms
communications with the Audit Committee concerning the independent registered public accounting
firms independence. In concluding that the registered public accounting firm is independent, the
Audit Committee considered, among other factors, whether the non-audit services provided by the
firm were compatible with its independence.
In performing all of these functions, the Audit Committee acts only in an oversight capacity.
In its oversight role, the Audit Committee relies on the work and assurances of the Companys
management, which has the primary responsibility for financial statements and reports, and of the
independent registered public accounting firm that, in its report, expresses an opinion on the
fairness and conformity of the Companys financial statements to generally accepted accounting
principles. The Audit Committees oversight does not provide it with an independent basis to
determine that management has maintained appropriate accounting and financial reporting principles
or policies, or appropriate internal controls and procedures designed to assure compliance with
accounting standards and applicable laws and regulations. Furthermore, the Audit Committees
considerations and discussions with management and the independent registered public accounting
firm do not assure that the Companys financial statements are presented fairly in accordance with
generally accepted accounting principles, that the audit of the Companys financial statements has
been carried out in accordance with generally accepted auditing standards or that the Companys
independent registered public accounting firm is independent.
10
In reliance on the reviews and discussions referred to above, the Audit Committee recommended
to the Board of Directors, and the Board has approved, that the audited consolidated financial
statements
be included in the Companys Annual Report on Form 10-K for the year ended December 31, 2009 for
filing with the Securities and Exchange Commission. The Audit Committee also has approved, subject
to stockholder ratification, the selection of Wolf & Company, P.C. as the Companys independent
registered public accounting firm for the fiscal year ending December 31, 2010.
Audit Committee of the Board of Directors of
Berkshire Hills Bancorp, Inc.
David E. Phelps, Chair
Rodney C. Dimock
Susan M. Hill
Corydon L. Thurston
Director Compensation
The Company uses a combination of cash, restricted stock and stock options to attract and
retain qualified candidates to serve on the Board. Equity compensation provides the opportunity
to earn more based on the Companys total stockholder return and to align directors interests with
those of the Companys stockholders. The Corporate Governance/Nominating Committee reviews
director compensation and benefits annually and makes recommendations to the Board. The following
table provides the compensation received by individuals who served as non-employee directors of the
Company during the 2009 fiscal year. This table excludes perquisites, which did not exceed $10,000
in the aggregate for each director.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fees Earned or |
|
|
Stock |
|
|
Option |
|
|
All Other |
|
|
|
|
|
|
Paid in Cash |
|
|
Awards |
|
|
Awards |
|
|
Compensation |
|
|
Total |
|
Name |
|
($) |
|
|
($) (1) |
|
|
($) (1) |
|
|
($) (2) |
|
|
($) |
|
|
Wallace W. Altes (3) |
|
|
32,100 |
|
|
|
|
|
|
|
|
|
|
|
895 |
|
|
|
32,995 |
|
Lawrence A. Bossidy |
|
|
33,100 |
|
|
|
|
|
|
|
|
|
|
|
895 |
|
|
|
33,995 |
|
John B. Davies |
|
|
32,100 |
|
|
|
|
|
|
|
|
|
|
|
895 |
|
|
|
32,995 |
|
Rodney C. Dimock |
|
|
32,100 |
|
|
|
|
|
|
|
|
|
|
|
895 |
|
|
|
32,995 |
|
David B. Farrell (4) |
|
|
21,300 |
|
|
|
|
|
|
|
|
|
|
|
99,294 |
|
|
|
120,594 |
|
Susan M. Hill |
|
|
32,100 |
|
|
|
|
|
|
|
|
|
|
|
442 |
|
|
|
32,542 |
|
Cornelius D. Mahoney |
|
|
33,100 |
|
|
|
|
|
|
|
|
|
|
|
21,715 |
|
|
|
54,815 |
|
Catherine B. Miller |
|
|
33,100 |
|
|
|
|
|
|
|
|
|
|
|
895 |
|
|
|
33,995 |
|
Edward G. McCormick (5) |
|
|
21,300 |
|
|
|
|
|
|
|
|
|
|
|
895 |
|
|
|
22,195 |
|
David E. Phelps |
|
|
33,100 |
|
|
|
|
|
|
|
|
|
|
|
895 |
|
|
|
33,995 |
|
D. Jeffrey Templeton |
|
|
32,100 |
|
|
|
|
|
|
|
|
|
|
|
895 |
|
|
|
32,995 |
|
Corydon L. Thurston |
|
|
32,100 |
|
|
|
|
|
|
|
|
|
|
|
895 |
|
|
|
32,995 |
|
|
|
|
(Footnotes on next page.) |
11
|
|
|
(1) |
|
No Stock Awards or Option Awards were granted to any director in 2009. As of December 31,
2009, each non-employee director had the following number of unvested shares of restricted
stock and stock options outstanding: |
|
|
|
|
|
|
|
|
|
|
|
Shares of Unvested |
|
|
|
|
|
|
Restricted Stock |
|
|
|
|
Name |
|
Held in Trust |
|
|
Stock Options Outstanding |
|
|
Wallace W. Altes |
|
|
897 |
|
|
|
|
|
Lawrence A. Bossidy |
|
|
897 |
|
|
|
12,005 |
|
John B. Davies |
|
|
897 |
|
|
|
21,621 |
|
Rodney C. Dimock |
|
|
1,230 |
|
|
|
|
|
David B. Farrell |
|
|
897 |
|
|
|
|
|
Susan M. Hill |
|
|
1,230 |
|
|
|
|
|
Cornelius D. Mahoney |
|
|
897 |
|
|
|
15,000 |
|
Catherine B. Miller |
|
|
897 |
|
|
|
5,099 |
|
Edward G. McCormick |
|
|
|
|
|
|
|
|
David E. Phelps |
|
|
1,230 |
|
|
|
|
|
D. Jeffrey Templeton |
|
|
897 |
|
|
|
5,260 |
|
Corydon L. Thurston |
|
|
897 |
|
|
|
12,005 |
|
|
|
|
(2) |
|
Reflects the dollar value of dividends paid on stock awards. For Mr. Farrell, also includes
$98,399 which represents fees paid for consulting services. The amount listed for Mr. Farrell
does not include $164,383 earned as an employee of Berkshire Bank following his resignation as
a director. For Mr. Mahoney, also includes $20,820 in imputed income on split dollar
insurance. |
|
(3) |
|
On December 11, 2009, Mr. Altes retired as a director of the Company |
|
(4) |
|
On April 28, 2009, Mr. Farrell resigned as a director of the Company. |
|
(5) |
|
On February 1, 2009, Mr. McCormick resigned as a director of the Company. |
Cash Retainers for Non-Employee Directors. The following table sets forth the applicable
retainers that will be paid to our non-employee directors for their service on our Board of
Directors during 2010.
|
|
|
|
|
Annual Retainer for Board Service |
|
$ |
10,500 |
|
Annual Retainer for Committee Chairs |
|
$ |
1,000 |
|
Annual Retainer for Attendance at Board Meetings |
|
$ |
7,200 |
|
Annual Retainer for Attendance at Committee Meetings |
|
$ |
14,400 |
|
12
Stock Ownership
The following table provides information as of March 1, 2010, with respect to persons known by
the Company to be the beneficial owners of more than 5% of the Companys outstanding common stock.
A person may be considered to own any shares of common stock over which he or she has, directly or
indirectly, sole or shared voting or investing power. Percentages are based on 14,027,325 shares
outstanding at March 1, 2010.
|
|
|
|
|
|
|
|
|
|
|
Number of Shares |
|
|
Percent of Common |
|
Name and Address |
|
Owned |
|
|
Stock Outstanding |
|
BlackRock, Inc. |
|
|
981,297 |
(1) |
|
|
7.00 |
|
40 East 52nd Street
New York, New York 10022 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Dimensional Fund Advisors LP |
|
|
925,274 |
(2) |
|
|
6.60 |
% |
1299 Ocean Avenue
Santa Monica, California 90401 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Royce & Associates, LLC |
|
|
860,200 |
(3) |
|
|
6.13 |
|
745 Fifth Avenue
New York, New York 10151 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Columbia Wanger Asset Management, L.P. |
|
|
844,151 |
(4) |
|
|
6.02 |
|
227 West Monroe Street, Suite 3000
Chicago, IL 60606 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
MFC Global Investment Management (U.S.), LLC |
|
|
744,937 |
(3) |
|
|
5.31 |
|
101 Huntington Avenue
Boston, Massachusetts 02199 |
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Based on information contained in a Schedule 13G filed with the U.S. Securities and Exchange
Commission on January 29, 2010. |
|
(2) |
|
Based on information contained in a Schedule 13G/A filed with the U.S. Securities and
Exchange Commission on February 8, 2010. |
|
(3) |
|
Based on information contained in a Schedule 13G filed with the U.S. Securities and Exchange
Commission on February 3, 2010. |
|
(4) |
|
Based on information contained in a Schedule 13G/A filed with the U.S. Securities and
Exchange Commission on February 9, 2010. |
|
(5) |
|
Based on information contained in a Schedule 13G/A filed with the U.S. Securities and
Exchange Commission on February 10, 2010. |
The following table provides information about the shares of Company common stock that are
owned by each director or nominee for director of the Company, by the executive officers named in
the Summary Compensation Table and the aggregate number of shares owned by all directors, nominees
for director and executive officers of the Company as a group as of March 1, 2010. A person may be
considered to own any shares of common stock over which he or she has, directly or indirectly, sole
or shared voting or investment power. Unless otherwise indicated, each of the named individuals
has sole voting and investment power with respect to the shares shown and none of the shares shown
have been pledged. The number of shares owned by all directors and named executive officers as a
group totaled 3.97% of our outstanding common stock as of March 1, 2010. Each director and named
executive officer owned less than 1.00% of our outstanding common stock as of that date, except for
Mr. Daly who owned 1.17% of our common stock as of that date. Percentages are based on 14,027,325
shares outstanding at March 1, 2010. Mr. Rainies stock ownership is not included in the following
table since he resigned from the Company effective February 26, 2010.
13
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Shares |
|
|
|
|
|
|
|
|
|
Owned (Excluding |
|
|
Options Exercisable Within |
|
|
|
|
Name |
|
Options) (1) |
|
|
60 Days |
|
|
Total |
|
Directors |
|
|
|
|
|
|
|
|
|
|
|
|
Lawrence A. Bossidy |
|
|
74,494 |
(2) |
|
|
12,005 |
|
|
|
86,499 |
|
Robert M. Curley |
|
|
1,813 |
|
|
|
|
|
|
|
1,813 |
|
Michael P. Daly |
|
|
107,891 |
(3) |
|
|
56,000 |
|
|
|
163,891 |
|
John B. Davies |
|
|
13,447 |
|
|
|
21,621 |
|
|
|
35,068 |
|
Rodney C. Dimock |
|
|
10,660 |
(4) |
|
|
|
|
|
|
10,660 |
|
Susan M. Hill |
|
|
20,092 |
(5) |
|
|
|
|
|
|
20,092 |
|
Cornelius D. Mahoney |
|
|
51,380 |
(6) |
|
|
15,000 |
|
|
|
66,380 |
|
Catherine B. Miller |
|
|
17,702 |
(7) |
|
|
5,099 |
|
|
|
22,801 |
|
David E. Phelps |
|
|
5,849 |
(8) |
|
|
|
|
|
|
5,849 |
|
D. Jeffrey Templeton |
|
|
18,882 |
|
|
|
5,260 |
|
|
|
24,142 |
|
Corydon L. Thurston |
|
|
15,314 |
(9) |
|
|
12,005 |
|
|
|
27,319 |
|
Named Executive Officers Who Are Not Directors
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael J. Oleksak |
|
|
15,790 |
|
|
|
|
|
|
|
15,790 |
|
Kevin P. Riley |
|
|
37,532 |
|
|
|
|
|
|
|
37,532 |
|
Sean A. Gray |
|
|
10,415 |
|
|
|
|
|
|
|
10,415 |
|
All Executive Officers and Directors,
as a Group (16 persons) |
|
|
430,339 |
|
|
|
126,990 |
|
|
|
557,329 |
|
|
|
|
(1) |
|
This column includes the following: |
|
|
|
|
|
|
|
|
|
|
|
Shares of |
|
|
Shares Held In |
|
|
|
Granted but Unearned |
|
|
Trust in the |
|
|
|
Restricted Stock |
|
|
Berkshire Bank |
|
|
|
Held In Trust |
|
|
401(k) Plan |
|
Mr. Bossidy |
|
|
2,261 |
|
|
|
|
|
Mr. Curley |
|
|
1,813 |
|
|
|
|
|
Mr. Daly |
|
|
20,176 |
|
|
|
19,159 |
|
Mr. Davies |
|
|
2,261 |
|
|
|
|
|
Mr. Dimock |
|
|
2,468 |
|
|
|
|
|
Ms. Hill |
|
|
2,594 |
|
|
|
|
|
Mr. Mahoney |
|
|
2,261 |
|
|
|
|
|
Ms. Miller |
|
|
2,261 |
|
|
|
|
|
Mr. Phelps |
|
|
2,261 |
|
|
|
|
|
Mr. Templeton |
|
|
2,261 |
|
|
|
|
|
Mr. Thurston. |
|
|
2,261 |
|
|
|
|
|
Mr. Oleksak |
|
|
8,883 |
|
|
|
|
|
Mr. Riley |
|
|
12,074 |
|
|
|
3,178 |
|
Mr. Gray |
|
|
7,255 |
|
|
|
220 |
|
|
|
|
(2) |
|
Includes 69,518 shares held in a trust. |
|
(3) |
|
Includes 40,456 shares pledged as security. |
|
(4) |
|
Includes 3,100 shares held by an LLC. |
|
(5) |
|
Includes 122 shares held by Ms. Hills spouses IRA. |
|
(6) |
|
Includes 675 shares held by each of Mr. Mahoneys two children via trusts. Includes 51,380
shares pledged as security. |
|
(7) |
|
Includes 1,031 shares held by Ms. Millers spouse. |
|
(8) |
|
Includes 2,057 shares pledged as security. |
|
(9) |
|
Includes 112 shares held by a custodian for Mr. Thurstons child. |
14
Proposals to be Voted on by Stockholders
Proposal 1 Election of Directors
The Companys Board of Directors currently consists of eleven members. The Board is divided
into three classes, each with three-year staggered terms, with one-third of the directors elected
each year. The nominees for election this year are John B. Davies, Rodney C. Dimock and David E.
Phelps, all of whom are current directors of the Company and the Bank.
It is intended that the proxies solicited by the Board of Directors will be voted for the
election of the nominees named above. If any nominee is unable to serve, the persons named in the
proxy card will vote your shares to approve the election of any substitute proposed by the Board of
Directors. At this time, the Board of Directors knows of no reason why any nominee might be unable
to serve.
The Board of Directors recommends a vote FOR the election of all nominees.
Information regarding the nominees and the directors continuing in office is provided below.
Unless otherwise stated, each individual has held his or her current occupation for the last five
years. The age indicated in each nominees biography is as of December 31, 2009. There are no
family relationships among the directors or executive officers. The indicated period for service
as a director includes service as a director of the Bank.
Board Nominees for Terms Ending in 2013
John B. Davies is a former Executive Vice President of Massachusetts Mutual Life Insurance and
is currently an Agent Emeritus with Massachusetts Mutual providing high net worth counseling with a
focus on tax efficiency and intergenerational transfers of wealth. Mr. Davies is a former director
of Woronoco Bancorp, and provides the Board with knowledge and understanding of our Springfield and
central Massachusetts markets, as well as experience in financial institution management, and
expertise in financial services including insurance and wealth management. Age 60. Director since
2005.
Rodney C. Dimock is a Principal at Arrow Capital, LLC, a private investing property
development and consulting services company, located in West Granby, Connecticut. He was formerly
President, Chief Operating Officer and a director of Cornerstone Properties, a $4.8 billion office
building real estate investment trust and before that he was President of Aetna Realty Investors,
Inc., one of the countrys largest real estate investment management advisors. Mr. Dimock provides
experience in financial institution management, as well as experience and perspective on commercial
real estate markets and the business climate and opportunities in Southern New England. Age 63.
Director since 2006.
David E. Phelps is the President and Chief Executive Officer of Berkshire Health Systems,
whose major affiliates are Berkshire Medical Center, Fairview Hospital and Berkshire Health Care
Systems, an operator of nursing and rehabilitative care facilities throughout Berkshire County and
other areas of Massachusetts, Ohio and Pennsylvania. Mr. Phelps is a prominent corporate executive
in Berkshire County with strong ties to the local community and economy. Age 57. Director since
2006.
15
Directors with Terms Ending in 2012
Lawrence A. Bossidy held the positions of Chairman and Chief Executive Officer of Honeywell
International, Inc. and before that he was Chairman and Chief Executive Officer of AlliedSignal.
Before that, he held the positions of Chief Operating Officer of General Electric Credit, President
of General
Electrics Services and Materials Sector and Vice Chairman of General Electric. Mr. Bossidy has
served as a member of the Board of Directors of Merck & Co., Inc., JPMorgan Chase, and K&F
Industries Holdings. Mr. Bossidy has authored two prominent books on business leadership and is
nationally recognized and respected for his business success and contributions to corporate
governance and to the arts of business execution and leadership development.
Robert M. Curley served as Chairman and President for Citizens Bank in New York from 2005 to
2009. Prior to joining Citizens, Mr. Curley served at Charter One Bank where he was President for
New York and New England. During the period of 1976 1999, Mr. Curley was employed by KeyCorp.,
where he rose to the position of Vice Chairman of KeyBank N.A., and served as President and Chief
Executive Officer of four subsidiary banks. Age 62. Mr. Curley was hired by the Company and the
Bank as Chairman of their New York bank and appointed as a non-independent director of the Company
and the Bank in December 2009. He brings a wealth of knowledge to the Board concerning the banking
industry in the northeastern United States generally, and our New York Capital District region
specifically, as well as the day-to-day management and oversight of a highly successful bank.
D. Jeffrey Templeton is the owner and President of The Mosher Company, Inc., located in
Chicopee, Massachusetts, a manufacturer of buffing and polishing compounds, abrasive slurries and a
distributor of related grinding, polishing and lapping machinery. Mr. Templeton is a former
director of Woronoco Bancorp and provides experience and perspective as a successful business owner
in our Springfield and central Massachusetts markets. Age 68. Director since 2005.
Corydon L. Thurston is the owner and President of North Adams Tower Company, Inc. which owns
and manages telecommunications towers. He also has served as an acquisition specialist and special
projects consultant for Redstone Properties, Inc., a land development company, located in
Williamstown, Massachusetts. Mr. Thurston was President of Berkshire Broadcasting Co., Inc., a
company founded in 1963 that owned and operated commercial radio stations in North Adams and Great
Barrington, Massachusetts, until their sale in May, 2004. Mr. Thurston provides knowledge and
understanding of the Berkshire County economy and marketplace and strong ties to local communities.
Age 57. Director since 1988.
Directors with Terms Ending in 2011
Michael P. Daly is President and Chief Executive Officer of the Company and the Bank. Before
these appointments, Mr. Daly served as Executive Vice President and Senior Loan Officer of the
Bank. He has been an employee of the Bank since 1986. Mr. Dalys extensive banking experience and
knowledge of local markets enhances the breadth of experience of the Board of Directors. Age 48.
Director since 2002.
Susan M. Hill is President of Hill & Thompson, P.C., a certified public accounting firm
located in Manchester Center, Vermont. She served as a director of Factory Point Bancorp, Inc. and
Factory Point National Bank of Manchester Center from 1992 until their acquisition by Berkshire
Hills in September 2007. As an accountant, Ms. Hill provides knowledge and expertise to the Board
in the areas of financial statement preparation and reporting, and serves as the Companys Audit
Committee Financial Expert. Ms. Hill is designated as a Certified Financial Planner and adds value
in the oversight of the Companys financial services and wealth management business. She also
provides experience and perspective concerning operations in our Vermont region. Age 60. Director
since 2007.
16
Cornelius D. Mahoney served as President, Chief Executive Officer and Chairman of the Board of
Woronoco Bancorp and Woronoco Savings Bank before their merger with the Company and the Bank in
June 2005. He is a former Chairman of Americas Community Bankers and the Massachusetts Bankers
Association and a former Director of the Federal Home Loan Bank of Boston. He was a member of the
Thrift Institution Advisory Council to the Federal Reserve Board of Governors and is a past
Chairman of the Board of Trustees at Westfield State College. Mr. Mahoney provides valuable
experience and insight as a successful banking executive and nationally recognized industry
contributor, as well as knowledge of and involvement with our Springfield region markets. Age 64.
Director since 2005.
Catherine B. Miller was a Vice President and an owner of Wheeler & Taylor, Inc., an insurance
agency with offices in Stockbridge, Great Barrington and Sheffield, Massachusetts. Ms. Miller
previously held administrative and faculty appointments at the State University of New York in
Albany and Simons Rock College of Bard in Great Barrington, Massachusetts. Ms. Miller is a
prominent business and community leader in southern Berkshire County, and provides perspective and
understanding to the Board concerning the operations of the Companys insurance business. Age 68.
Director since 1983.
Proposal 2 Advisory (Non-Binding) Vote On Executive Compensation
Stockholders are being given the opportunity to vote on an advisory (non-binding) resolution
at the Annual Meeting to approve our executive compensation policies and procedures employed by the
Company in 2009, as described above under Compensation Discussion and Analysis and tabular
disclosure of Named Executive compensation in the 2010 proxy statement and related material. This
proposal, commonly known as a say-on-pay proposal, gives stockholders the opportunity to endorse
or not endorse the Companys executive pay program. While not required to include this proposal,
the Company believes it is good corporate practice to receive input from its stockholders on
executive compensation matters. The Compensation Committee will consider the shareholder vote on
this matter during its future deliberations, as was done during the 2009 Compensation Committee
deliberations regarding executive compensation.
The purpose of our compensation policies and procedures is to attract and retain experienced,
highly qualified executives critical to the Companys long-term success and enhancement of
stockholder value. The Board of Directors believes the Companys compensation policies and
procedures achieve this objective, and therefore recommend stockholders vote For the proposal.
Resolved, that the shareholders approve the overall executive compensation policies and
procedures employed by the Company in 2009, as described in the Compensation Discussion and
Analysis and the tabular disclosure regarding named executive compensation (together with the
accompanying narrative disclosure) in this Proxy Statement.
Is the stockholder vote binding on the Company? This is an advisory vote only, and
neither the Company nor the Board of Directors will be bound to take action based upon the outcome.
The Compensation Committee will consider the vote of the stockholders when considering future
executive compensation arrangements.
What Is The Boards Recommendation On Voting On This Proposal? The Board unanimously
recommends that stockholders vote For this proposal.
17
Proposal 3 Ratification of the Independent Registered Public Accounting Firm
The Audit Committee of the Board of Directors has appointed Wolf & Company, P.C. to be the
Companys independent registered public accounting firm for the 2010 fiscal year, subject to
ratification by stockholders. A representative of Wolf & Company, P.C. is expected to be present
at the annual meeting to respond to appropriate questions from stockholders and will have the
opportunity to make a statement should he or she desire to do so.
If the ratification of the appointment of the firm is not approved by a majority of the votes
cast by stockholders at the annual meeting, other independent registered public accounting firms
may be considered by the Audit Committee of the Board of Directors.
The Board of Directors recommends that stockholders vote FOR the ratification of the
appointment of Wolf & Company, P.C. as the Companys independent registered public accounting firm
for the 2010 fiscal year.
Audit Fees. The following table sets forth the fees billed to the Company for the fiscal
years ended December 31, 2009 and 2008 by Wolf & Company, P.C.:
|
|
|
|
|
|
|
|
|
|
|
2009 |
|
|
2008 |
|
Audit Fees(1) |
|
$ |
393,000 |
|
|
$ |
391,000 |
|
Audit-Related Fees(2) |
|
|
83,150 |
|
|
|
92,550 |
|
Tax Fees(3) |
|
|
82,200 |
|
|
|
69,000 |
|
All Other Fees |
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Includes fees for the financial statement and internal control over financial
reporting audits and quarterly reviews. |
|
(2) |
|
For 2009, consists of benefit plan audits, consents for registration
statements, due diligence assistance and comfort letter issuance. For 2008, consists
of benefit plan audits, consents for registration statements, due diligence assistance
and comfort letter issuance. |
|
(3) |
|
Consists of tax return preparation and tax-related compliance and services. |
Policy on Audit Committee Pre-Approval of Audit and Permissible Non-Audit Services of the
Independent Registered Public Accounting Firm
The Audit Committee is responsible for appointing, setting compensation and overseeing the
work of the independent registered public accounting firm. In accordance with its charter, the
Audit Committee approves, in advance, all audit and permissible non-audit services to be performed
by the independent registered public accounting firm. Such approval process ensures that the
external auditor does not provide any non-audit services to the Company that are prohibited by law
or regulation.
In addition, the Audit Committee has established a policy regarding pre-approval of all audit
and permissible non-audit services provided by the independent registered public accounting firm.
Requests for services by the independent registered public accounting firm must be specific as to
the particular services to be provided for compliance with the auditor services policy.
The request may be made with respect to either specific services or a type of service for
predictable or recurring services.
During the year ended December 31, 2009, all services were approved, in advance, by the Audit
Committee in compliance with these procedures.
18
Compensation Discussion and Analysis
Executive Summary
The Board and Management of Berkshire Hills Bancorp are committed to creating long term shareholder
value by driving high performance growth. Despite another difficult year for the financial
industry, we remained on track with our strategy and generated many positive results. As a result
of its many initiatives, the Company ended the year strongly positioned to pursue the most
attractive opportunities for renewed earnings and franchise expansion in 2010 and beyond.
Ultimately, the economic environment that plagued the U.S. economy caused revenues to be lower and
loan losses to be greater than anticipated. The Company had a net loss of $16 million or ($1.52)
per share after preferred dividends in 2009. This impacted our executive compensation which was
reduced from 2008 levels. For the five named executives in this report, total direct compensation
decreased by 27% ($602,000) in 2009, including a 29% reduction ($250,000) for the Chief Executive
Officer. These reductions were due to the forfeiture of performance based annual incentive and long
term equity incentive compensation because performance targets were not achieved.
With full support of the Board of Directors, management proactively took steps in 2009 to
strategically prepare the Company for future profitable growth in 2010 and beyond. Below are some
of the Companys more significant achievements during 2009:
|
|
|
$32 million common stock capital raise in May |
|
|
|
Strong capital position allowed us to repay $40 million TARP in June |
|
|
|
9% organic deposit growth excluding net chargeoffs |
|
|
|
8% organic commercial loan growth |
|
|
|
10% wealth management new business generation |
|
|
|
Dealt proactively with asset quality issues through a loan initiative that resulted in a
number of actions to resolve risk, cutting potential problems in half from the peak
reported in 2009 |
|
|
|
Maintained strong capital at 8.3% tangible equity/tangible assets at year-end 2009 |
|
|
|
Restructured and reduced borrowings, and improved liquidity |
|
|
|
Increased product offerings with the addition of Asset Based Lending and Private Banking
(completed in January, 2010) |
|
|
|
Limited expense growth before the cost of FDIC insurance and fourth quarter initiatives
to under 2%, and implemented a project to reduce expenses of the insurance group and
improve customer service |
|
|
|
Improved executive leadership in risk management and integrated services (insurance and
wealth management), and recruited a well-known and highly respected banking executive as
New York Chairman |
|
|
|
Maintained a dividend at $0.64 / share for the year |
The Board of Directors and management continue to regularly review compensation and incentive
programs to ensure they align with our business objectives, are in the best interest of our
shareholders and do not motivate unnecessary and excessive risk taking that might threaten the long
term value of our company. While a primary objective of our program is to ensure a proper
pay-performance relationship, we are also mindful of our goal to attract and retain top leadership
talent to take us through these challenging times.
19
During 2009 the Committee reviewed plan designs and restructured the short and long term incentive
plans to be more in line with the interest of our shareholders and to better our programs in light
of emerging best practices. These new programs are effective with the 2010 fiscal year.
Compensation Philosophy & Objectives
Overall Philosophy and Guiding Principles
The Committee believes that the success of our Company is based on our ability to attract and
retain talented executives motivated to drive the Companys growth goals and deliver value to its
stockholders. Our motto is to be Americas Most Exciting Bank and we seek the high performing
talent needed to help us execute on our vision.
The overall principle guiding executive compensation at the Company is to reward executives
commensurate with our performance and success. Our compensation reflects a combination of
different reward elements, which together allow us to meet our objectives. We strive to provide a
total compensation program that is competitive, performance-oriented, shareholder aligned and
balanced in perspectives. In aggregate, the program motivates and rewards multiple views of
performance, without overemphasizing any one element or performance measure. This helps to ensure
our program does not motivate our executives to take undue risks.
The following table summarizes the key objectives of our total compensation program and some
of the means in which our program supports these goals.
|
|
|
Key Objective |
|
Program Alignment |
Enable the Bank
to attract and
retain talented
executives who
are committed to
our success.
|
|
Competitive base salaries allow us to attract and
recognize executives for their role and expertise.
Variable/performance oriented compensation (i.e. short and
long-term incentives) work together to reward individual
contributions, collective achievement of our strategic objectives
and stock price performance.
Higher (i.e. above market) compensation will result if
performance exceeds our goals and industry peers; lower
compensation (i.e. below market) will result if our performance
falls below expectations.
In addition, our compensation programs and decisions
consider our need to attract senior executives to join our Company
as well as provide effective retention for current high
performers.
|
|
|
|
Provide
competitive
compensation in
alignment with
banks of similar
size, complexity
and performance
|
|
The total compensation package is targeted to be
competitive with market practice.
The Company assesses market through regular and rigorous
competitive benchmarking conducted by its independent compensation
consultant.
Although market targets serve as guidelines for our
compensation program, actual pay will vary to reflect company and
individual performance.
Pay and performance is assessed annually to ensure actual
compensation is in line with performance relative to our own
performance goals and industry peers.
|
20
|
|
|
Key Objective |
|
Program Alignment |
Motivate
executives to
achieve high
standards of
performance
|
|
Short and long-term incentive plans set specific
performance goals which focus our executives on achieving
individual goals and striving as a team to drive superior
organizational performance, both through our annual cash incentive
awards and stock program. |
|
|
|
Align executive
interests with
those of our
shareholders
|
|
Our executives are expected to meet stock ownership
guidelines over time and hold stock throughout their tenure as
executives.
A significant portion of executive compensation is in the
form of stock. |
|
|
|
Provide a
balanced
approach that
rewards both
short-term and
long-term
results and
appropriate risk
taking
|
|
Our program is designed to provide a balance of:
Fixed and variable/ performance-based compensation
Cash and equity compensation
Short term (annual) and long-term (multi-year) performance
Performance of Company strategic goals, shareholder value
and individual contributions
Absolute performance (our own goals) and relative
performance (compared to industry)
|
|
|
This balanced approach helps to mitigate the influence of
any one element of compensation which might be considered to drive
excessive risk taking. |
Role of the Compensation Committee, Management and the Compensation Consultant in the Executive
Compensation Process
Role of the Compensation Committee
The Compensation Committee of the Board of Directors is responsible for discharging the
Boards responsibilities in executive compensation matters and for administering the Companys
incentive and equity-based plans. To fulfill its responsibilities, the Committee meets throughout
the year (eight times in 2009) and also takes action by written consent. The Chair of the
Committee reports on Committee actions at meetings of the Companys Board.
The Committee reviews all compensation components for the Companys Chief Executive Officer
and other executive officers, including base salary, annual incentive, long-term incentives/equity,
benefits and other perquisites. In addition to reviewing competitive market values, the Committee
also examines the total compensation mix, pay-for-performance relationship, and how all elements,
in aggregate, comprise the executives total compensation package.
The Committee reviews Chief Executive Officers performance and makes decisions regarding the
Chief Executive Officers compensation. Input and data from the Senior Vice President of Human
Resources and outside consultants and advisors are provided as a matter of practice and as
requested by the Committee. While the Chief Executive Officer makes recommendations on other named
executives, the Committee is ultimately responsible for approving compensation for all named
executive officers. The Compensation Committee reviews its recommendations with the full Board of
Directors.
The Committee has the authority and resources to obtain advice and assistance from internal or
external legal, human resource, accounting or other advisors, or consultants as it deems desirable
or appropriate. Details on the Committees functions are more fully described in its charter,
which has been approved by the Board of Directors and available on our website.
21
Role of the Compensation Consultant
The Committee has direct access to outside advisors and consultants throughout the year as
they relate to executive compensation. In 2009, the Committee relied on the services of
compensation consulting firm Pearl Meyer & Partners for compensation advice and Luse Gorman
Pomerenk & Schick, P.C. for legal advice. The Committee had direct access to these advisors for
issues related to executive compensation and benefits.
The Committee selected and retained the services of Pearl Meyer & Partners (PM&P), an
independent outside consulting firm specializing in executive and board compensation to assist the
Committee. Services include conducting benchmarking studies, establishing compensation guidelines,
designing incentive programs, assisting with proxy disclosure, and providing insight on emerging
best practices. The consultant reports directly to the Committee and carries out its
responsibilities to the Committee in coordination with the Human Resources department as requested
by the Committee. The Committee has reviewed all services provided by the Compensation Consultant
in 2009, and has determined that the Consultant is independent with respect to SEC standards as
well as Company policy.
Role of Management
The Compensation Committee occasionally requests one or more members of executive or senior
management, such as the Chief Executive Officer and SVP Human Resources, to be present at Committee
meetings where executive compensation and Company or individual performance are discussed and
evaluated. Executives may provide insight, suggestions or recommendations regarding executive
compensation, but are not present during the Compensation Committees deliberations or vote. Only
Compensation Committee members vote on decisions regarding executive compensation.
The Compensation Committee meets with the Chief Executive Officer to discuss his performance
and compensation package, but ultimately decisions regarding his package are made solely based
upon the Compensation Committees deliberations, as well as input from the compensation
consultant, as requested. The Compensation Committee considers recommendations from the Chief
Executive Officer, as well as input from the compensation consultant as requested, to make
decisions regarding other executives.
Compensation Decision Process and Factors Considered
The Committees decisions throughout the year are supported by various analyses, information
and input including, but not limited to:
|
|
|
Competitive benchmarking reviews conducted by outside, independent consulting firm
that includes peer/market data on total compensation and performance |
|
|
|
Total compensation philosophy and pay targets and guidelines |
|
|
|
Tally sheets that summarize actual total compensation delivered to each executive |
|
|
|
Strategic plans and performance relative to annual budgets |
|
|
|
Individual performance relative to stated goals, annual performance reviews, overall
leadership contributions and future potential |
|
|
|
External influences, economic conditions and industry factors |
|
|
|
SEC and bank regulatory guidance and rulings |
|
|
|
Executive attraction and retention considerations |
|
|
|
Internal equity considerations |
22
|
|
|
Executive stock ownership levels |
|
|
|
Unused equity compensation approved by shareholders |
|
|
|
Risk assessment considerations |
|
|
|
Best/emerging practices |
|
|
|
TARP restrictions until repaid on May 27, 2009 |
|
|
|
Director and Committee input as gathered during executive sessions |
|
|
|
Companys performance and stock price compared to peers and market indices |
|
|
|
Advisory shareholder vote and other relevant shareholder input |
Further details on several of these analysis and factors are described in the following sections.
Competitive Benchmarking
Although the Committee reviews competitive market data annually, a comprehensive assessment
may be undertaken every few years. The frequency of the comprehensive reviews will reflect the
competitive landscape as well as our own growth. During 2009, Pearl Meyer & Partners was hired by
the Compensation Committee to conduct a comprehensive review of its executive total compensation
program. The purpose of the review is to provide an independent and objective analysis of all
elements of compensation (individually and in aggregate) relative to market and peer group
practices. Pay mix and an assessment of the pay for performance relationship were also reviewed
and presented to the Committee.
A primary data source used in setting competitive market for the named executive officers is
the information publicly disclosed by a peer group of other publicly traded banks. This peer group
is developed by Pearl Meyer & Partners using objective parameters that reflect banks of similar
asset size and region (two factors that influence executive compensation in banks). The peer
group is approved by the Compensation Committee. Peer groups are reviewed and updated as
appropriate, since the comparable banks may change depending on acquisitions and business focus of
the Bank or our peer institutions. Overall, the goal is to have 15-20 comparative banks that
provide a market perspective for executive total compensation. The peer group did not change in
2009 which provided a consistent comparison group.
The following is the peer group used in both the 2008 and 2009 reviews conducted by Pearl
Meyer & Partners:
|
|
|
|
|
|
|
NBT Bancorp, Inc.
|
|
Community Bank System, Inc. |
|
|
S&T Bancorp, Inc.
|
|
Harleysville National Corporation |
|
|
Beneficial Mutual Bankcorp, Inc. (MHC)
|
|
Dime Community Bancshares, Inc. |
|
|
Flushing Financial Corporation
|
|
TrustCo Bank Corp. NY |
|
|
Independent Bank Corp.
|
|
WSFS Financial Corporation |
|
|
Sandy Spring Bancorp, Inc.
|
|
Provident New York Bancorp |
|
|
Washington Trust Bancorp. Inc.
|
|
Tompkins Financial Corporation |
|
|
Lakeland Bancorp, Inc.
|
|
Brookline Bancorp, Inc. |
|
|
Sun Bancorp, Inc. |
|
|
In addition to the peer group data, the consultant used several other sources of data for
cash compensation (base salary and incentive) to identify general compensation trends. Pearl
Meyer & Partners considers comparative data from several Northeast Banking Association surveys as
well as published industry surveys and a proprietary database of national banking compensation
data. Data reflects banks representing similar asset size and region to the Company.
23
In addition to competitive benchmarking, the Compensation Committee also requests that Pearl
Meyer & Partners provide an annual education session dedicated to current environment, trends and
best practices in executive compensation. In light of the challenging business environment, during
2009, the Committee requested this education also be presented to the full Board of Directors.
Total Compensation Guidelines
As a result of the competitive benchmarking study, the consultant provides market competitive
guidelines that support the Companys total compensation philosophy. The guidelines provide
market competitive base salary ranges, short term incentive targets, long-term incentive targets
and a pro-forma target total compensation assuming executives were paid market median salary and
all incentive awards (short and long term) paid at target value. The actual value of compensation
is designed to vary significantly in accordance with Company and Individual performance. The 2009
guidelines are summarized below and reflected in the programs.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2009 Target Total Direct Compensation Guidelines (actual pay varies from these values to reflect performance) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Target Total |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Direct |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Compensation |
|
|
|
|
|
|
|
Base Salary |
|
|
|
|
|
|
|
|
|
|
($000) |
|
|
|
|
|
|
|
($000) |
|
|
Target Annual |
|
|
Target Long |
|
|
(median base + |
|
|
|
|
|
|
|
(median shown; |
|
|
Incentive |
|
|
Term Incentive |
|
|
target incentives) |
|
|
|
Title |
|
|
range is +/- 20%) |
|
|
(% of salary) |
|
|
(% of salary) |
|
|
(1) |
|
Michael Daly |
|
CEO |
|
$ |
500 |
|
|
|
45 |
% |
|
|
45 |
% |
|
$ |
950 |
|
Kevin Riley |
|
CFO |
|
$ |
250 |
|
|
|
35 |
% |
|
|
30 |
% |
|
$ |
400 |
|
Michael Oleksak |
|
EVP Commercial |
|
$ |
250 |
|
|
|
35 |
% |
|
|
30 |
% |
|
$ |
400 |
|
Shepard Rainie |
|
EVP Risk |
|
$ |
210 |
|
|
|
35 |
% |
|
|
30 |
% |
|
$ |
350 |
|
Sean A. Gray |
|
SVP Retail |
|
$ |
230 |
|
|
|
25 |
% |
|
|
25 |
% |
|
$ |
350 |
|
Actual pay for 2009 was well below the targets listed above, reflecting the Companys 2009
financial performance. The short term incentive was not awarded and half of the target long-term
incentive was not earned based on performance results.
Tally Sheets
The Committee also reviews tally sheets annually that summarize all elements of executive
compensation and benefits. The tally sheets enable the Committee to see a snapshot of all
compensation elements in a singular summary. Tally Sheets are presented annually to the full
Board to provide a snap shot view of all elements of compensation and ensure all Board members
understand the components of executive compensation. While it is treated primarily for
information and understanding, it is an additional view the Committee may consider in making
compensation decisions or program changes in the future.
Internal Equity
The Committee receives feedback from the Chief Executive Officer related to key executive
roles and relationships. In some cases, there is a goal to retain similar pay levels (e.g. to
support a team approach) whereas, at other times there is a desire to provide differentiation to
reflect unique roles, contribution or performance. The Chief Executive Officer provides input to
the Committee regularly so that such internal relationships can be reviewed and considered by the
Committee in pay decisions. The Committee also reviews the relationship between the Chief
Executive Officer and other senior
executives. The goal is to ensure that relationships between executives appropriately reflect
differences in roles and performance.
24
Best/Emerging Practices
The Committee regularly seeks education and information related to emerging best practices.
Regular updates, presentations and information from the Committees advisors and consultants were
provided throughout the year. In addition, the Committee requested the Compensation Consultant
provide an education session for the full Board at its September meeting.
Risk Assessment Review
As a participant in the United States Department of the Treasurys Troubled Asset Relief
Program (TARP), the Company conducted a comprehensive risk assessment to comply with the
Treasurys requirement that all incentive plans be reviewed to ensure they do not motivate
unnecessary and excessive risk that threatens the value of the institution. As a bank regulated by
the FDIC and Commonwealth of Massachusetts, and with our holding company regulated by the Office of
Thrift Supervision, the Company has always adhered to defined risk guidelines, practices and
control to ensure the safety and soundness of the institution. Our management and Board of
Directors conduct regular reviews of our business to ensure we are operating within appropriate
regulatory guidelines and appropriate practice, supplemented by our internal audit function.
During the early months of 2009, our Chief Risk Officer initiated a more specific risk
assessment of the Companys incentive compensation programs. The Chief Risk Officer assessed the
effectiveness of the incentive plans to ensure they: (1) align with our business strategy and
desired risk profile; (2) measure an appropriate balance of performance goals and objectives; and
(3) provide an appropriate degree of reward relative to industry practices and sound risk
management principles. The Chief Risk Officer presented his analysis and findings to the
Committee at its February meeting and the Committee certified its review for TARP compliance.
Although the Company is no longer subject to TARP requirements, the Chief Risk Officer
completed an updated risk assessment in December 2009 and January 2010 to ensure a current review
of the most recent plans as well as to acknowledge emerging requirements proposed by the SEC and
Federal Reserve Bank. In conducting the follow-up review, the Chief Risk Officer consulted with
Pearl Meyer & Partners about the plans and regulatory expectations. The focus of the Chief Risk
Officers review was to assess the design, governance, and policies and procedures of the
incentive plans to ensure that, as designed and executed, they do not foster excessive risk-taking
that could threaten the long-term value of the Company.
After conducting his review, the Chief Risk Officer concluded that the Companys incentive
programs do not motivate unnecessary or excessive risk taking. Specific comments on the programs
in support of his finding were summarized in a memo to the Compensation Committee and shared with
the Board of Directors in January, 2010. While the plans were not found to motivate risk taking,
the Chief Risk Officer made two suggestions for improving the process going forward: (1)
individual performance plans should be reviewed annually by the Chief Risk Officer; and (2) the 3
year performance goals considered in the long-term incentive plan should be reviewed by the Risk
Management Committee of the Board. Although no longer a TARP participant, the Company will
continue to review and monitor its compensation programs to ensure they do not motivate excessive
risk taking.
25
Compensation Components and 2009 Decisions
The Companys compensation program consists of four main components: Base Salary, Annual
Incentives, Long-Term Incentive/Equity, and Benefits and Perquisites. The following section
summarizes the role of each component, how decisions are made and the resulting 2009 decision
process as it relates to the named executive officers.
Base Salary
Purpose, Philosophy and Process
The Company believes the purpose of base salary is to provide competitive and fair base
compensation that recognizes the executives role, responsibilities, experience and performance.
Base salary represents fixed compensation that is targeted to be competitive with the practices of
comparable financial institutions in the region. Each year our compensation consultant, Pearl
Meyer & Partners, provides pay range guidelines based on its competitive assessment considering a
composite of market data from the custom proxy peer group as well as other data sources of banking
compensation information. Our competitive range reflects +/- 15% to 20% of the market median.
The Committee uses this range in making ongoing base salary decisions for each executive.
In January of each year, the Committee reviews and sets each executives base pay to reflect
competitive market conditions, individual experience, expertise, performance and contributions.
Input from the Chief Executive Officer is considered in setting the executive salaries while the
Committee is solely responsible for determining the Chief Executive Officers salary.
2009 Decisions
In January 2009, the Compensation Committee reviewed executive salaries considering the
market range for the position and the relative salaries of the executive team. In addition, the
Committee considered the financial and economic environment. In light of the uncertainty at the
time, salary adjustments were not made for executive officers in January 2009.
During the course of the year, and following the consultants benchmarking study and in
consideration of special circumstances, the Committee approved market adjustments for three roles.
Below is a summary of 2009 salaries, and where appropriate, increases for select executives.
|
|
|
Chief Executive Officer Michael P. Daly The Committee approved a market adjustment in
October 2009, increasing his salary from $450,000 to $475,000. |
|
|
|
|
Chief Financial Officer Kevin P. Riley was originally hired in August 2007 with a base
salary of $250,000 and received no increase in 2008. The Committee approved increasing
his salary to $275,000 in August 2009. |
|
|
|
|
Executive Vice President, Commercial Lending Michael J. Oleksak had no change to his
base pay of $250,000. |
|
|
|
|
Executive Vice President, Risk Management, Shepard D. Rainie had no change to his base
pay of $200,000. |
|
|
|
|
Senior Vice President, Retail Banking, Sean A. Gray The Committee approved a market
adjustment in September 2009, increasing his salary from $175,000 to $200,000. |
26
2010 Considerations
Given the market changes that evolved over the course of 2008 and continued in 2009, the
Compensation Committee decided not to make salary and additional adjustments in January 2010 but
will continue to monitor the market and executive salaries.
Management Incentive Plan Annual Incentives
Purpose, Philosophy and Process
The objective of our Management Incentive Plan is to motivate and reward key members of
management for achieving specific Company, department and individual goals that support the
strategic plan. Rewards under this plan represent compensation that must be earned each year
based on performance relative to Company and individual performance. Although the Company was
subject to the TARP restrictions and could not accrue or pay an incentive (until TARP was repaid)
to its most highly compensated employees and its most senior executive officers, the Company
continued to develop executive goals and monitor performance which it felt was a critical activity
to continue regardless of any compensation mandated restrictions.
Company goals are defined each year and approved by the full Board. At the beginning of each
year, the Chief Executive Officer drafts performance goals and reviews them with the Compensation
Committee. The Compensation Committee discusses the proposed Company goals with the Chief
Executive Officer, incorporates appropriate modifications and reviews them with the full Board.
Each executive has defined goals reflective of his/her role.
In support of the Companys compensation philosophy, incentive award targets and ranges are
reviewed and established annually based on the consultants market benchmarking analysis of
similarly sized financial institutions and in line with our goal to provide a meaningful (but risk
balanced) portion of total compensation that is based on annual results. (Annual incentive
represents approximately 20% 25% of an executives total direct compensation). Based on data
provided by Pearl Meyer & Partners, target incentives were developed during the 2007 review and
remain the same for 2008 and 2009. Target incentive is approximately 45% of base salary for the
Chief Executive Officer and 25% to 35% for other named executive officers. Actual payouts,
however, will vary each year based on a combination of Company and individual performance. Actual
awards are paid based on a combination of Company and individual performance.
Funding of an incentive pool for the Bank is determined based on the Banks profitability as
defined by Core Earnings Per Share while payouts are determined based on individual performance.
Funding of the Plan: If the target Core Earnings Per Share is achieved, the incentive pool
funds at 100% of target. If Core Earnings Per Share performance is at the threshold level, our
plan funds at 50%. If Core Earnings Per Share achieves stretch performance, our plan funds at
150%. The objective is to ensure our incentive plan is funded appropriately based on profits to
our shareholders. The plan funding determines the amount of funds available to award incentives
and is determined and approved by the Compensation Committee. The Committee has discretion to
determine funding between these ranges to reflect other considerations as appropriate.
Individual Awards: Once the plan pool is approved by the Committee, incentive awards are then
determined based on individual performance and contributions toward Company and individual goals.
This design is intended to provide a balance of team through the overall plan funding, but allows
actual allocation of the awards to vary based on individual contributions toward the Companys
success.
27
Process: At the end of each year, the Chief Executive Officer provides the Committee with a
summary of executive performance and incentive recommendations for executive officers based on
their individual performance relative to specific goals set for them at the start of the year. The
Committee conducts a similar review of the Chief Executive Officer, which includes input concerning
the Chief Executive Officers performance from the Board of Directors, assessing individual goals
and overall contributions for the year. The Committee then determines the Chief Executive Officer
award and approves the executive officer awards. The Compensation Committee retains the discretion
to modify all forms of incentive payouts based on significant individual or Company performance
shortfalls. The Committee also has the discretion to make the award, or a portion of the award,
payable in the form of equity, which helps executives achieve ownership guidelines.
2009 Decisions
The Companys actual Core Earnings Per Share performance for 2009 did not achieve threshold
level ($1.35 per share) and as a result the incentive pool was not funded for the year. As a
result, no incentives were paid to executives for 2009 performance, regardless of individual
performance.
2010 Plan Design Considerations
During 2009, the Committee reviewed the Management Incentive Plan in recognition of emerging
best practices and our goal to ensure sound risk management. While the plan concepts and
objectives remain the same, the following changes were made:
|
|
The incentive plan pool will be funded based on achievement of multiple performance
measures to provide a more balanced approach to assessing performance (rather than Earnings
Per Share which is already measured in the long-term incentive plan). |
|
|
Payouts will continue to be based on a combination of Company and individual performance.
Individual performance goals are defined at the beginning of each year to align with the
Companys strategic plan. |
Long-Term Incentive/Equity Compensation
Purpose, Philosophy and Process
The Companys long-term/equity incentive program is designed to align executives with
long-term interests of the Company and shareholders, provide reward for superior performance,
encourage stock ownership and enhance our ability to retain our top performers.
Each year in January, executives are considered for long-term incentive equity awards. Awards
are granted as part of the Companys amended and restated 2003 Equity Compensation Plan, and can be
made in the form of stock options and/or restricted stock. At the start of each year, the
Committee determines the form and amount of equity awards. Actual grants are made with
consideration of competitive market benchmarking results, Company performance and/or individual
performance. The Compensation Committee is authorized, at its discretion, to grant stock options
and shares of restricted stock in proportion and upon such terms and conditions as the Committee
may determine.
28
2009 Plan Design
Awards are granted with the goal to provide competitive awards that target market levels and
provide a meaningful portion of total compensation in stock-based awards. The grants are intended
to reward superior performance, align executives with stockholder interests, and provide
retention of our key executives. Target awards are 45% of base salary for the Chief Executive
Officer and 30% of base salary for other Named Executive Officers. These awards are intended to
provide competitive compensation targeting market median, but also represent a meaningful portion
of executives total compensation (approximately 15% 25%).
For 2009, awards were granted according to the following terms:
|
|
|
50% of the target award value is granted as performance shares that are earned only
upon performance of specified future Company performance (measured by Core Earnings Per
Share). Although target awards are granted, the actual value of the award depends on
performance at the end of the year. Awards will be forfeited if a threshold level of
performance is not achieved. At threshold performance, 50% of the shares will be
earned; 100% of the shares will be earned at target performance and up to 150% of the
shares will be earned at stretch performance. Once the performance shares are
determined and deemed earned, 1/3 vest immediately, 1/3 after two years and 1/3 after
three years to provide additional focus on performance and retention. |
|
|
|
50% of the target award value is granted restricted stock that vests over three
years. The purpose of this component is to provide the Committee with the ability to
recognize executive performance and balance retention and ownership needs. While
executives have target awards, the Committee can exercise discretion in making awards
above or below target. |
This structure is part of an evolving philosophy to introduce performance shares to the total
compensation package that started in 2008. During 2008 and 2009, the Committee introduced the
concept of performance shares based on its desire to balance rewarding executives for driving
shareholder value with the additional challenge of setting long-term goals in todays fluid
business environment. Core Earnings Per Share was selected as the performance measure since it
reflects a key focus for shareholders and aligns executives with their interests. In aggregate,
the Committee believes the equity compensation program has a strong balance of performance,
retention, ownership and shareholder alignment. As described in a later section, the Committee
revised and enhanced the plan in 2010 to better meet desired needs and emerging best practices
going forward.
2009 Award Decisions
In January 2009, the Compensation Committee approved granting equity awards in the form of
restricted stock and performance shares for key executives in accordance with our 2009 plan design.
The awards are based on the guidelines developed by the consultant to target market median awards
that provide competitive value for meeting performance goals but where actual value will vary based
on the Companys performance.
The 2009 grants awarded in January are summarized below and in our Grants of Plan Based
Awards table herein.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2009 Long-Term Awards Granted |
|
|
|
|
|
|
|
|
|
|
|
Performance Shares Granted |
|
|
|
Restricted Stock Awards Granted |
|
|
(actual value based on performance) |
|
|
|
# shares |
|
|
$ value |
|
|
# shares |
|
|
$ value (target) |
|
Michael Daly |
|
|
5315 |
|
|
$ |
125,000 |
|
|
|
5315 |
|
|
$ |
125,000 |
|
Kevin Riley |
|
|
2126 |
|
|
$ |
50,000 |
|
|
|
2126 |
|
|
$ |
50,000 |
|
Michael Oleksak |
|
|
1594 |
|
|
$ |
37,500 |
|
|
|
1594 |
|
|
$ |
37,500 |
|
Shepard Rainie |
|
|
1063 |
|
|
$ |
25,000 |
|
|
|
1063 |
|
|
$ |
25,000 |
|
Sean A. Gray |
|
|
1063 |
|
|
$ |
25,000 |
|
|
|
1063 |
|
|
$ |
25,000 |
|
29
Results of Performance Shares Granted in 2008 and 2009
At the end of 2009, performance was reviewed to determine vesting of the performance shares.
Since Core Earnings Per Share did not meet threshold level ($1.35 per share), the performance
shares were deemed unearned; and performance shares were forfeited. One third of the restricted
stock vested.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2009 Long-Term Awards Earned |
|
|
|
Restricted Stock Awards Vested |
|
|
Performance Shares Granted |
|
|
|
(one third of award value) |
|
|
(actual value based on performance) |
|
|
|
# shares |
|
|
$ value |
|
|
# shares |
|
|
$ value (actual) |
|
Michael Daly |
|
|
1772 |
|
|
$ |
41,667 |
|
|
|
0 |
|
|
forfeited |
Kevin Riley |
|
|
709 |
|
|
$ |
16,667 |
|
|
|
0 |
|
|
forfeited |
Michael Oleksak |
|
|
532 |
|
|
$ |
12,500 |
|
|
|
0 |
|
|
forfeited |
Shepard Rainie |
|
|
355 |
|
|
$ |
8,333 |
|
|
|
0 |
|
|
forfeited |
Sean A. Gray |
|
|
355 |
|
|
$ |
8,333 |
|
|
|
0 |
|
|
forfeited |
As an illustration, the table below shows how Chief Executive Officer direct compensation changed
from FY 2008 to FY 2009 as a result of payments from the short and long-term incentive programs.
Based on a comparison from 2008 to 2009, the Chief Executive Officers direct compensation
decreased more than 29%. A similar trend was experienced by all executives.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Chief Executive Officer Direct Compensation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Performance- |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares Earned |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Time-vesting |
|
|
(based on Earnings |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Restricted |
|
|
Per Share |
|
|
|
|
|
|
|
|
|
|
Short-term |
|
|
Stock |
|
|
performance; 1/3 vest |
|
|
|
|
|
|
|
|
|
|
Incentive |
|
|
Granted |
|
|
2008 remaining over |
|
|
|
|
FY |
|
Base Salary |
|
|
Payout |
|
|
(vests over 3 years) |
|
|
2 years) |
|
|
Total |
|
2008 |
|
$ |
450,000 |
|
|
$ |
150,000 |
|
|
$ |
125,002 |
|
|
$ |
125,002 |
|
|
$ |
850,000 |
|
2009 |
|
$ |
475,000 |
|
|
|
0 |
|
|
$ |
125,000 |
|
|
|
0 |
|
|
$ |
600,000 |
|
As seen in the table, Mr Dalys total direct compensation in 2008 and 2009 fall below the
target opportunity of $950,000 as described earlier as the target opportunity for his role as Chief
Executive Officer.
2010 Plan Design Considerations and Awards
During 2009, the Committee undertook a review of its long-term incentive strategy in light of
the emerging regulations and best practices. While the overall objectives and components of the
program (restricted stock and performance shares) remain the same, the Committee increased the
performance period from one year to three years to better provide long-term focus. In addition,
the performance measures were enhanced from using a singular measure of Core Earnings Per Share to
a blend of Earnings Per Share and ROE; and rather than an absolute target goal, performance will be
compared to industry/peer performance. As the Company shifts to a longer performance period, it is
more challenging to set a specific goal so a relative performance measure was determined to be more
appropriate.
This revised design is believed to provide a longer time horizon for performance, enhance
alignment with shareholders while continuing to provide the Committee with flexibility to motivate,
reward and retain its executive team.
30
Benefits and Perquisites
Purpose, Philosophy and Process
The Company provides select executives with perquisites and other executive benefits that the
Compensation Committee believes are reasonable and consistent with its overall compensation
philosophy. The Compensation Committee reviews the Companys total benefits package on a regular
basis to determine the competitiveness and appropriateness of providing executive benefits.
The Company continues to maintain a supplemental retirement arrangement with Mr. Daly that
provides a benefit designed to restore benefits capped by Internal Revenue Service limits on
qualified plans. All named executive officers are eligible for modest perquisites such as
automobile allowance, financial planning and country club dues.
In 2009, the Compensation Committee approved implementing a modest supplemental disability
policy for Mr. Daly to provide replacement benefits consistent with the value provided to
employees under the Company benefit plan but reduced due to benefits caps. Mr. Daly will receive
additional disability coverage of $10,000/month in addition to the Group Plan (which provides up
to $15,000/month for all employees). The intent of this supplemental policy is to provide a
similar benefit of approximately 60% of income in the event of a disability. This benefit level
is consistent with the employee benefit replacement level.
Stock Practices and Policies
Ownership Guidelines
The Board of Directors believes that it is in the best interest of the Company and its
stockholders to align the financial interests of Company executives and directors with those of
stockholders. At the end of 2008, Stock Ownership Guidelines were implemented for Section 16
Executives and Directors of the Company that require the following minimum investment in Company
common stock:
|
|
|
|
|
Directors:
|
|
Four times (4x) the annual cash retainer |
|
President and Chief Executive Officer:
|
|
Four and a half times (4.5x) the annual base salary |
|
All Other Executives:
|
|
Two and a half times (2.5x) the annual base salary |
Stock holdings are expected to be achieved within four (4) years of the implementation of the
ownership guidelines (i.e., by the end of 2012) or the starting date of the individual, whichever
is later.
Stock ownership for Executives and Directors will be reviewed annually as part of the annual
executive performance evaluation process and as part of the Board review. These guidelines will
allow for extenuating circumstances and discretion in the evaluation process. The Compensation
Committee shall be responsible for the periodic review of the policy. Any changes to the policy
will require the approval of the Board of Directors.
At this time the Chief Executive Officer and Chief Financial Officer meet the target stock
ownership guidelines. Other executives are relatively new to the Company and plan to achieve the
ownership goals within the designated time.
31
Option Granting Practices
The Compensation Committee considers whether to make stock option grants and/or award other
forms of equity during December of each year. However, grants may be made at other times during
the year based on specific circumstances such as a new hire, a specific contractual commitment or a
change in position or responsibility. Under our current plan, which was approved by stockholders
in 2008, the exercise price of an option is the closing market price on the grant date. The grant
date for grants determined by the Compensation Committee at its meeting in January is January 30.
For other grants made during the year, the grant date is the first business day after the close of
each quarter. The decision of the Compensation Committee to have the grants be effective on a
uniform date in the future is designed to: (1) provide for administrative convenience for the
Company to track the vesting and exercisability of its stock awards; and (2) prevent any appearance
that the Committee is acting on a particular date to provide for a lower exercise price for stock
options based on changes in the Companys market price.
As a general matter, the Compensation Committees process is independent of any consideration
of the timing of the release of material nonpublic information, including with respect to the
determination of grant dates or the stock option exercise prices. The Compensation Committees
decisions are reviewed and ratified by the full Board of Directors. Similarly, the Company has
never timed the release of material nonpublic information with the purpose or intent to affect the
value of executive compensation.
Impact of Accounting and Tax on the Form of Compensation
The Compensation Committee and Management consider the accounting and tax (individual and
corporate) consequences of the compensation plans prior to making changes to the plans.
The Compensation Committee has considered the impact of the Financial Accounting Standards
Board ASC Topic 718 (formerly known as FASB Statement 123R), on the Companys use of equity
incentives as a key retention tool.
Section 162(m) of the Internal Revenue Code limits deduction of compensation paid to named
executive officers (other than the Chief Financial Officer) to $1,000,000 unless the compensation
is performance-based. In the Companys case, base salary, annual incentives and time vested
restricted stock are not considered performance-based vehicles and would not be a deductible
compensation expense. Based on the current salaries and awards, the Company has not sought
shareholder approval for the annual incentive plan since Chief Executive Officer or executive
officers have not met the $1,000,00 threshold, but may consider this in future years.
IRS regulations mandate more stringent limitations on federal income tax deductions for
executive compensation for any year or partial year that a Company participates in TARP. As a
result, the Company was not entitled to a deduction in excess of $500,000 and $201,000 for
compensation earned by any of the Companys Named Executive Officers (except the Chief Financial
Officer) during 2008 and the period from January 1, 2009 through May 31, 2009, respectively. For
these purposes, compensation is all remuneration including performance-based compensation
otherwise excepted from Section 162(m), commissions and deferred deduction executive remuneration
(e.g., deferred compensation) that is promised in the applicable tax year but paid in a later tax
year.
32
Compensation Committee Report
The Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis
that is required by the rules established by the Securities and Exchange Commission. Based on such
review and discussion, the Compensation Committee recommended to the Board of Directors that the
Compensation Discussion and Analysis be included in this proxy statement.
As a participant in the TARP program during the first five months of 2009, the Compensation
Committee certifies that it reviewed with its Chief Risk officer the SEO incentive compensation
arrangements and has made reasonable efforts to ensure that such arrangements do not encourage SEOs
to take unnecessary and excessive risks that threaten the value of the financial institution.
Compensation Committee of the Board of Directors of
Berkshire Hills Bancorp, Inc.
John B. Davies, Chair
Lawrence A. Bossidy
Catherine B. Miller
33
Executive Compensation
Summary Compensation Table
The following table provides information concerning total compensation earned or paid to the
chief executive officer, the chief financial officer and the three other most highly compensated
executive officers of the Company who served in such capacities at December 31, 2009. These five
officers are referred to as the named executive officers in this proxy statement.
|
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|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change in |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Pension Value |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
|
and Nonqualified |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive |
|
|
Deferred |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
|
Option |
|
|
Plan |
|
|
Compensation |
|
|
|
|
|
|
|
|
|
|
|
|
|
Salary |
|
|
Bonus |
|
|
Awards |
|
|
Awards |
|
|
Compensation |
|
|
Earnings |
|
|
All Other |
|
|
|
|
Name and Principal Position |
|
Year |
|
|
($) |
|
|
($) |
|
|
($)(2) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
Compensation ($)(3) |
|
|
Total ($) |
|
Michael P. Daly |
|
|
2009 |
|
|
|
454,327 |
|
|
|
|
|
|
|
249,994 |
|
|
|
|
|
|
|
|
|
|
|
149,690 |
|
|
|
62,672 |
|
|
|
916,683 |
|
President and Chief |
|
|
2008 |
|
|
|
450,000 |
|
|
|
|
|
|
|
250,005 |
|
|
|
|
|
|
|
150,000 |
|
|
|
144,546 |
|
|
|
81,798 |
|
|
|
1,076,349 |
|
Executive Officer |
|
|
2007 |
|
|
|
400,000 |
|
|
|
160,000 |
|
|
|
272,026 |
|
|
|
|
|
|
|
|
|
|
|
189,272 |
|
|
|
63,740 |
|
|
|
1,085,038 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kevin P. Riley |
|
|
2009 |
|
|
|
258,654 |
|
|
|
|
|
|
|
125,020 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
40,855 |
|
|
|
424,529 |
|
Executive Vice President, |
|
|
2008 |
|
|
|
250,000 |
|
|
|
|
|
|
|
100,015 |
|
|
|
|
|
|
|
80,000 |
|
|
|
|
|
|
|
26,912 |
|
|
|
456,927 |
|
Chief Financial Officer, |
|
|
2007 |
|
|
|
59,769 |
|
|
|
110,000 |
|
|
|
154,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
78,668 |
|
|
|
402,937 |
|
Treasurer and Secretary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael J. Oleksak |
|
|
2009 |
|
|
|
250,000 |
|
|
|
|
|
|
|
105,017 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
32,642 |
|
|
|
387,659 |
|
Executive Vice President |
|
|
2008 |
|
|
|
250,000 |
|
|
|
|
|
|
|
80,021 |
|
|
|
|
|
|
|
45,000 |
|
|
|
|
|
|
|
24,209 |
|
|
|
399,230 |
|
Commercial Lending |
|
|
2007 |
|
|
|
225,000 |
|
|
|
70,000 |
|
|
|
100,022 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12,068 |
|
|
|
407,937 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shepard D. Rainie (1) |
|
|
2009 |
|
|
|
200,000 |
|
|
|
|
|
|
|
80,015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
30,037 |
|
|
|
310,052 |
|
Executive Vice President, |
|
|
2008 |
|
|
|
200,000 |
|
|
|
|
|
|
|
70,013 |
|
|
|
|
|
|
|
30,000 |
|
|
|
|
|
|
|
18,134 |
|
|
|
318,147 |
|
Chief Risk Officer |
|
|
2007 |
|
|
|
|
|
|
|
|
|
|
|
107,285 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
107,285 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Sean A. Gray |
|
|
2009 |
|
|
|
181,731 |
|
|
|
|
|
|
|
100,007 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
28,622 |
|
|
|
310,360 |
|
Senior Vice President |
|
|
2008 |
|
|
|
167,308 |
|
|
|
|
|
|
|
40,011 |
|
|
|
|
|
|
|
40,000 |
|
|
|
|
|
|
|
|
|
|
|
247,319 |
|
Retail Banking |
|
|
2007 |
|
|
|
150,000 |
|
|
|
|
|
|
|
50,550 |
|
|
|
|
|
|
|
40,000 |
|
|
|
|
|
|
|
|
|
|
|
240,550 |
|
|
|
|
(1) |
|
Mr. Rainie has resigned his position effective February 26, 2010.
|
|
(2) |
|
Represents the grant date fair value of the restricted stock awarded under the Amended and
Restated Berkshire Hills Bancorp, Inc. 2003 Equity Compensation Plan. The grant date fair value of
the restricted stock awards has been computed in accordance with the stock based accounting rules
under FASB ASC Topic 718 (formerly FAS 123(R)). A discussion of the assumptions used in
calculating the award values may be found at footnote 18 to our consolidated financial statements
in our Annual Report on Form 10-K. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Grant Date |
|
Stock Price |
|
|
Daly |
|
|
Riley |
|
|
Oleksak |
|
|
Rainie |
|
|
Gray |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
October 1, 2009 |
|
|
21.75 |
|
|
|
|
|
|
|
1,150 |
|
|
|
|
|
|
|
|
|
|
|
|
|
January 30, 2009 |
|
|
23.52 |
|
|
|
10,629 |
|
|
|
4,252 |
|
|
|
4,465 |
|
|
|
3,402 |
|
|
|
4,252 |
|
January 30, 2008 |
|
|
22.29 |
|
|
|
11,216 |
|
|
|
4,487 |
|
|
|
3,590 |
|
|
|
3,141 |
|
|
|
1,795 |
|
October 1, 2007 |
|
|
30.90 |
|
|
|
|
|
|
|
5,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
July 1, 2007 |
|
|
31.51 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,500 |
|
|
|
|
|
January 30, 2007 |
|
|
33.70 |
|
|
|
8,072 |
|
|
|
|
|
|
|
2,968 |
|
|
|
1,781 |
|
|
|
1,500 |
|
|
|
|
(3) |
|
Details of the amounts reported in the All Other Compensation column for 2009 are provided in
the table below. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
401(K) |
|
|
Restricted |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
LTD |
|
|
|
|
|
|
Employer |
|
|
Stock |
|
|
Car |
|
|
|
|
|
|
Financial |
|
|
|
|
|
|
Gross |
|
|
|
|
|
|
Contribution |
|
|
Dividends |
|
|
Allowance |
|
|
Gas Card |
|
|
Planning |
|
|
Club Dues |
|
|
Up** |
|
|
Total |
|
M. Daly |
|
|
17,150 |
|
|
|
7,925 |
|
|
|
7,926 |
|
|
|
1,378 |
|
|
|
15,000 |
|
|
|
8,145 |
|
|
|
5,149 |
|
|
|
62,673 |
|
K. Riley |
|
|
17,150 |
|
|
|
3,168 |
|
|
|
12,000 |
|
|
|
|
|
|
|
2,500 |
|
|
|
5,150 |
|
|
|
887 |
|
|
|
40,855 |
|
M. Oleksak |
|
|
13,318 |
|
|
|
1,519 |
|
|
|
12,000 |
|
|
|
|
|
|
|
|
|
|
|
5,000 |
|
|
|
806 |
|
|
|
32,642 |
|
S. Rainie |
|
|
13,527 |
|
|
|
2,040 |
|
|
|
12,000 |
|
|
|
|
|
|
|
|
|
|
|
1,825 |
|
|
|
645 |
|
|
|
30,037 |
|
S. Gray |
|
|
12,791 |
|
|
|
1,000 |
|
|
|
12,000 |
|
|
|
|
|
|
|
|
|
|
|
2,401 |
|
|
|
430 |
|
|
|
28,622 |
|
|
|
|
** |
|
Mr. Daly LTD Gross-Up represents $967 for Long Term Disability and $4,181 for supplemental
disability insurance. |
34
Grants of Plan-Based Awards
The following table provides information concerning all awards granted to the Companys named
executive officers in 2009:
Grants of Plan-Based Awards
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All Other |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
|
|
|
|
|
|
|
|
|
Estimated Future Payouts |
|
|
Estimated Future Payouts |
|
|
Awards: |
|
|
|
|
|
|
|
|
|
|
Under Non-Equity Incentive |
|
|
Under Equity Incentive Plan |
|
|
Number |
|
|
Grant Date |
|
|
|
|
|
|
|
Plan Awards |
|
|
Awards |
|
|
of Shares |
|
|
Fair Value |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Maxi- |
|
|
|
|
|
|
|
|
|
|
Maxi- |
|
|
of Stock |
|
|
of Stock |
|
|
|
Grant |
|
|
Threshold |
|
|
Target |
|
|
mum |
|
|
Threshold |
|
|
Target |
|
|
mum |
|
|
or Units |
|
|
and Option |
|
Name |
|
Date |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
(#) |
|
|
(#) |
|
|
(#) |
|
|
(#) |
|
|
Awards (1) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael P. Daly |
|
|
1/30/09 |
|
|
|
102,656 |
|
|
|
205,313 |
|
|
|
307,969 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
205,313 |
|
President & CEO |
|
|
1/30/09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,657 |
|
|
|
5,315 |
|
|
|
7,972 |
|
|
|
|
|
|
$ |
125,009 |
|
|
|
|
1/30/09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,315 |
|
|
$ |
125,009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kevin P. Riley |
|
|
1/30/09 |
|
|
|
45,208 |
|
|
|
90,417 |
|
|
|
135,625 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
90,417 |
|
EVP, CFO & |
|
|
1/30/09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,063 |
|
|
|
2,126 |
|
|
|
3,189 |
|
|
|
|
|
|
$ |
50,003 |
|
Treasurer |
|
|
1/30/09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,126 |
|
|
$ |
50,003 |
|
|
|
|
10/1/09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,150 |
|
|
$ |
25,012 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael Oleksak |
|
|
1/30/09 |
|
|
|
43,750 |
|
|
|
87,500 |
|
|
|
131,250 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
87,500 |
|
EVP, Commercial |
|
|
1/30/09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
797 |
|
|
|
1,594 |
|
|
|
2,392 |
|
|
|
|
|
|
$ |
37,491 |
|
|
|
|
1/30/09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,594 |
|
|
$ |
37,491 |
|
|
|
|
1/30/09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,276 |
|
|
$ |
30,012 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shepard D. Rainie |
|
|
1/30/09 |
|
|
|
35,000 |
|
|
|
70,000 |
|
|
|
105,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
70,000 |
|
EVP, Chief Risk |
|
|
1/30/09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
531 |
|
|
|
1,063 |
|
|
|
1,594 |
|
|
|
|
|
|
$ |
25,002 |
|
Officer |
|
|
1/30/09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,063 |
|
|
$ |
25,002 |
|
|
|
|
1/30/09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,276 |
|
|
$ |
30,012 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Sean A. Gray |
|
|
1/30/09 |
|
|
|
22,656 |
|
|
|
45,313 |
|
|
|
67,969 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
45,313 |
|
SVP Retail Banking |
|
|
1/30/09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
531 |
|
|
|
1,063 |
|
|
|
1,594 |
|
|
|
|
|
|
$ |
25,012 |
|
|
|
|
1/30/09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,063 |
|
|
$ |
25,012 |
|
|
|
|
1/30/09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,126 |
|
|
$ |
50,004 |
|
|
|
|
(1) |
|
Grant date fair value of estimated future payout under equity incentive plan award is based on performance at the target level.
Grant date fair value has been computed in accordance with the stock based accounting rules under FASB ASC Topic 718. |
Employment Agreements
In 2008, Mr. Dalys employment agreements with each of Berkshire Hills and Berkshire Bank were
amended and restated into a single employment agreement with both entities and the term was
increased from two to three years. The combined employment agreement was also updated to conform
to the requirements of Section 409A of the Internal Revenue Code. The three-year term extends
daily unless the Board of Directors or Mr. Daly gives the other party written notice of
non-renewal. The employment agreements provide for a base salary which is reviewed at least
annually. Mr. Dalys current base salary is $475,000. In addition to the base salary, the
employment agreements provide for, among other things, participation in stock and employee benefit
plans and fringe benefits applicable to executive personnel. See Potential Post-Termination
Benefits for a discussion of the benefits and payments Mr. Daly may receive upon his termination
of employment.
35
Change in Control Agreements
The Company and the Bank each maintain a change in control agreement with Messrs. Oleksak,
Riley, Gray, and Rainie. In 2008, the change in control agreements with each executive were
amended and restated to bring them into compliance with Section 409A of the Internal Revenue Code
and were consolidated into a single three-party agreement among Berkshire Bank, Berkshire Hills and
each executive. Each of the change in control agreements for Messrs. Oleksak, Riley, Gray, and
Rainie has a term of three years and is renewable annually for an additional year at the sole
discretion of the Boards of Directors of the Bank and the Company. See Potential Post-Termination
Benefits for a discussion of the benefits and payments Messrs. Oleksak, Riley, Gray, and Rainie
may receive upon their termination of employment.
Outstanding Equity Awards at Fiscal Year-End
The following table provides information concerning unexercised options and stock awards that
have not vested for each named executive officer as of December 31, 2009.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
|
Stock Awards |
|
|
|
Number of |
|
|
Number of |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Securities |
|
|
Securities |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Underlying |
|
|
Underlying |
|
|
|
|
|
|
|
|
|
|
Number of Shares |
|
|
Market Value of |
|
|
|
Unexercised |
|
|
Unexercised |
|
|
Option |
|
|
|
|
|
|
or Units of Stock |
|
|
Shares or Units |
|
|
|
Options |
|
|
Options |
|
|
Exercise |
|
|
|
|
|
|
That Have Not |
|
|
of Stock That |
|
|
|
(#) |
|
|
(#) |
|
|
Price |
|
|
Option |
|
|
Vested |
|
|
Have Not Vested |
|
Name |
|
Exercisable |
|
|
Unexercisable |
|
|
($) |
|
|
Expiration Date |
|
|
(#) |
|
|
($)(6) |
|
Michael P. Daly |
|
|
8,519 |
|
|
|
|
|
|
$ |
16.75 |
|
|
|
1/30/2011 |
|
|
|
16,828 |
(1) |
|
|
348,002 |
|
|
|
|
41,481 |
|
|
|
|
|
|
|
22.30 |
|
|
|
1/30/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
6,000 |
|
|
|
|
|
|
|
37.80 |
|
|
|
1/30/2014 |
|
|
|
|
|
|
|
|
|
Kevin P. Riley |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
7,933 |
(2) |
|
|
109,356 |
|
Michael J. Oleksak |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
7,044 |
(3) |
|
|
145,670 |
|
Shepard D. Rainie |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,526 |
(4) |
|
|
114,278 |
|
Sean A. Gray |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4,885 |
(5) |
|
|
101,022 |
|
|
|
|
(1) |
|
7,529 shares vest on January 30, 2010; 7,528 shares vest on January 30, 2011; 1,771
shares vest on January 30, 2012. |
|
(2) |
|
2,205 shares vest on January 30, 2010; 2,816 shares vest on October 1, 2010; 2,204
shares vest on January 30, 2011; and 708 shares vest on January 30, 2012. |
|
(3) |
|
3,599 shares vest on January 30, 2010; 2,321 shares vest on January 30, 2011; and 1,124
shares vest on January 30, 2012. |
|
(4) |
|
3,271 shares vest on January 30, 2010; 500 shares vest on July 1, 2010; 1,401 shares
vest on January 30, 2011; 354 shares vest on January 30, 2012, however, Mr. Rainie resigned
his position on February 26, 2010 and forfeited 2,723 unvested shares. |
|
(5) |
|
2,162 shares vest on January 30, 2010; 1,661 shares were to vest on January 30, 2011;
and 1,062 shares were to vest on January 30, 2012. |
|
(6) |
|
Computed using the Fair Market Value of the shares on the date of grant, based on
Companys closing price of $20.68 on 12/31/2009. |
36
Option Exercises and Stock Vested
The following table provides information concerning stock option exercises and the vesting of
stock awards for each named executive officer, on an aggregate basis, during 2009.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
|
Stock Awards |
|
|
|
Number of |
|
|
|
|
|
|
Number of |
|
|
|
|
|
|
Shares |
|
|
|
|
|
|
Shares |
|
|
|
|
|
|
Acquired |
|
|
Value Realized |
|
|
Acquired |
|
|
Value Realized |
|
|
|
on Exercise |
|
|
on Exercise |
|
|
on Vesting |
|
|
on Vesting |
|
Name |
|
(#) |
|
|
($) |
|
|
(#) |
|
|
($) |
|
Michael P. Daly |
|
|
|
|
|
|
|
|
|
|
7,423 |
|
|
$ |
174,589 |
|
Kevin P. Riley |
|
|
|
|
|
|
|
|
|
|
3,163 |
|
|
$ |
71,443 |
|
Michael J. Oleksak |
|
|
|
|
|
|
|
|
|
|
2,291 |
|
|
$ |
52,994 |
|
Shepard D. Rainie |
|
|
|
|
|
|
|
|
|
|
2,141 |
|
|
$ |
49,271 |
|
Sean A. Gray |
|
|
|
|
|
|
|
|
|
|
1,099 |
|
|
$ |
25,848 |
|
Pension Benefits
The following table provides information with respect to each plan that provides for payments
or benefits in connection with the retirement of a named executive officer.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Present Value of |
|
|
|
|
|
Number of Years Credited |
|
|
Accumulated Benefit |
|
Name |
|
Plan Name |
|
Service |
|
|
($) |
|
Michael P. Daly |
|
Berkshire Bank Supplemental
Executive Retirement Plan |
|
|
24 |
|
|
$ |
1,199,563 |
(1) |
|
|
|
(1) |
|
The material assumptions used to calculate the accumulated benefit were: the 1994
Group Annuity Mortality Reserve Table for post-retirement mortality; no pre-retirement
mortality; and a 6.0% discount rate pre- and post-retirement. |
Supplemental Retirement Arrangement
The Bank maintains a supplemental retirement arrangement with Mr. Daly to provide him with an
annual retirement benefit following separation from service (other than for cause) on or after
attaining age 62. The normal retirement benefit equals 46.6% of Mr. Dalys average total salary
and bonus paid during any three consecutive completed calendar years preceding termination of
employment that produce the highest annual benefit. If Mr. Daly separates from service on or after
age 55 for reasons other than death, disability or following a change in control, he would receive
an early retirement benefit based on the annual retirement benefit described above, reduced by 5%
for each year by which his age at termination is less than age 62.
Potential Post-Termination Benefits
The following tables show potential payments that would be made to the Named Executive
Officers (other than Mr. Rainie, who resigned on February 26, 2010) upon specified events, assuming
such events occurred on December 31, 2009, pursuant to each individuals employment or change in
control agreement, equity awards, and other benefit plans or arrangements that are not generally
available on a nondiscriminating basis to all employees.
37
The following table provides the amount of compensation payable to Mr. Daly for each of the
termination of listed below.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Payments Due Upon |
|
|
|
|
|
|
|
Termination |
|
|
Change in Control |
|
|
|
|
|
|
|
|
|
Termination |
|
|
Without |
|
|
With Termination |
|
|
|
|
|
|
|
|
|
For Cause |
|
|
Cause |
|
|
of Employment |
|
|
Disability |
|
|
Death |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Base Salary |
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
237,500 |
|
Bonuses |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Health and welfare benefits |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
34,011 |
|
|
|
7,397 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Severance payments and benefits: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Base salary and bonuses |
|
|
|
|
|
|
2,137,500 |
|
|
|
2,137,500 |
|
|
|
|
|
|
|
|
|
401(k) contribution |
|
|
|
|
|
|
51,450 |
|
|
|
51,450 |
|
|
|
|
|
|
|
|
|
Health and welfare benefits |
|
|
|
|
|
|
51,016 |
|
|
|
51,016 |
|
|
|
|
|
|
|
|
|
Other fringe benefits |
|
|
|
|
|
|
97,347 |
|
|
|
97,347 |
|
|
|
|
|
|
|
|
|
Value of acceleration of
unvested equity awards |
|
|
|
|
|
|
348,003 |
|
|
|
348,003 |
|
|
|
348,003 |
|
|
|
348,003 |
|
Payment under SERP |
|
|
|
|
|
|
|
|
|
|
3,594,103 |
|
|
|
3,594,103 |
|
|
|
3,594,103 |
|
Section 280G tax gross-up |
|
|
|
|
|
|
|
|
|
|
1,895,963 |
|
|
|
|
|
|
|
|
|
The following table provides the amount of compensation payable to Messrs. Riley, Oleksak and
Gray upon their termination of employment in connection with a change in control.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mr. Riley |
|
|
Mr. Oleksak |
|
|
Mr. Gray |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Severance payments and benefits: |
|
|
|
|
|
|
|
|
|
|
|
|
Annual compensation |
|
$ |
1,102,198 |
|
|
$ |
994,873 |
|
|
$ |
637,539 |
|
Health and welfare benefits |
|
|
51,016 |
|
|
|
6,602 |
|
|
|
39,513 |
|
Value of acceleration of unvested equity awards |
|
|
164,054 |
|
|
|
145,670 |
|
|
|
101,022 |
|
Section 280G tax gross-up |
|
|
394,318 |
|
|
|
357,282 |
|
|
|
256,565 |
|
Payments Made Upon Termination for Cause. If Mr. Daly is terminated for cause (as defined
under his employment agreement), he will receive his base salary, through the date of termination
and retain the rights to any vested benefits subject to the terms of the plan or agreement under
which those benefits are provided.
Payments Made Upon Termination without Cause or for Good Reason. If the Company or the Bank
chooses to terminate Mr. Dalys employment for reasons other than for cause, or if he resigns from
the Company or the Bank under specified circumstances that would constitute constructive
termination, Mr. Daly (or, upon his death, his beneficiary) would be entitled to receive an amount
equal to the remaining base salary and incentive compensation payments, including amounts related
to stock-based compensation, due for the remaining term of the employment agreement and the
contributions that would have been made on his behalf to any employee benefit plans of the Company
and the Bank during the remaining term of the employment agreement. The Company and the Bank would
also continue and/or pay for life, medical, health, dental and disability coverage for Mr. Daly and
his covered dependents until the earliest of his death, employment with another employer or the end
of the remaining term of the employment agreements. Upon termination of Mr. Dalys employment
under these circumstances, Mr. Daly must adhere to a one-year non-competition, as well as a
non-disclosure restriction.
38
Payments Made Upon Disability. If Mr. Daly becomes disabled and begins to receive benefits
under the long-term disability insurance policy maintained by the Bank, Mr. Daly will also
receive continued medical and life insurance coverage for three years following his termination of
employment. Commencing in 2008, Berkshire Bank assisted Mr. Daly in purchasing a supplemental
disability policy owned by Mr. Daly. In the event of his disability, Mr. Daly will receive
compensation under the long-term disability policy maintained by the Berkshire Bank and the
supplemental policy owned by Mr. Daly.
Under his supplemental retirement arrangement with Berkshire Bank, if Mr. Daly separates from
service due to disability, he will receive the normal retirement benefit, regardless of his age at
the time of separation from service. Mr. Daly has elected to receive his normal or early
retirement benefit in the form of an actuarially equivalent lump sum payment. The agreement
provides that benefit payments will commence not later than 60 days following Mr. Dalys separation
from service.
Upon termination due to disability, outstanding stock options granted pursuant to our 2001
Stock-Based Incentive Plan and 2003 Equity Compensation Plan automatically vest and remain
exercisable until the earlier of one year from the date of termination due to disability or the
expiration date of the stock options. Restricted stock awards granted to these officers under the
plan also vest in full upon termination due to disability.
Payments Made Upon Death. Under his employment agreement, in the event of Mr. Dalys death,
his estate is entitled to receive his base salary for an additional six months. Additionally, his
dependents medical coverage will be paid for six months.
Under his supplemental retirement arrangement with Berkshire Bank, if Mr. Daly dies while
employed by the Bank, his estate will receive the normal retirement benefit, regardless of his age
at the time of death. Mr. Daly has elected to receive his normal or early retirement benefit in
the form of an actuarially equivalent lump sum payment. The agreement provides that benefit
payments will commence not later than 60 days following Mr. Dalys separation from service.
Upon termination due to death, outstanding stock options granted pursuant to our 2001
Stock-Based Incentive Plan and 2003 Equity Compensation Plan automatically vest and remain
exercisable until the earlier of one year from the date of death or the expiration date of the
stock options. Restricted stock awards granted to these officers under the plan also vest in full
upon death.
Payments Made Upon a Change in Control. Under Mr. Dalys employment agreement, if voluntary
termination (upon circumstances discussed in the agreement) or involuntary termination follows a
change in control of the Company or the Bank, Mr. Daly (or, upon his death, his beneficiary) would
be entitled to a severance payment equal to the greater of: (1) the payments and benefits due for
the remaining term of the agreement; or (2) three times the average of his annual compensation (as
described in the agreement) for the five preceding taxable years. In addition, for a period of 36
months following a change in control, Mr. Daly (and his dependents (if any)) would be entitled to
continued life, non-taxable medical and disability coverage substantially identical to the coverage
received before the change in control. Mr. Dalys change in control benefits also include the use
of any club membership or automobile or other perquisite that was in place at the time of the
change in control through the remaining term of the agreement and will be entitled to purchase the
perquisite at the end of the term. Mr. Dalys employment agreement also provides that upon his
termination of employment following a change in control, Mr. Daly will be entitled to the employer
contributions he would have received under the 401(k) plan had he continued his employment for the
remaining term of his agreement. Mr. Daly would also be entitled to receive a tax indemnification
payment from Berkshire Hills if payments under the employment agreements trigger liability under
Section 280G of the Internal Revenue Code for the excise tax applicable to excess parachute
payments. Under applicable law, the excise tax is triggered by change in control-related payments
that equal or exceed a base amount that is three times the executives average
taxable income over the five years preceding the change in control (280G Limit). The excise tax
equals 20% of the amount of the payment in excess of the executives base amount.
39
Under his supplemental retirement arrangement with Berkshire Bank, if Mr. Daly separates from
service following a change in control, he will receive the normal retirement benefit, regardless of
his age at the time of separation from service. Upon termination in connection with a change in
control, Mr. Daly will receive the payment in a lump sum benefit. The agreement provides that
benefit payments will commence not later than ten days following the change in control; provided,
however, that if Mr. Daly is a specified employee (as defined in Section 409A of the Internal
Revenue Code), the benefit will not commence until six months after his separation from service.
Messrs. Oleksak, Riley, Rainie and Gray have entered into change in control agreements with
Berkshire Hills and Berkshire Bank. The change in control agreements provide that if involuntary
termination, other than for cause, or voluntary termination (upon the occurrence of circumstances
specified in the agreements) follows a change in control of the Company or the Bank, the executive
would be entitled to a cash severance payment and continued health benefits. If his employment is
terminated following a change in control, the executive would be entitled to a cash severance
payment equal to three times his average annual compensation for the five years preceding the
change in control, and life insurance and non-taxable medical, dental and disability coverage
substantially identical to the coverage maintained for the executive prior to his termination of
employment for 36 months following his termination of employment. In addition, each executive
would also be entitled to receive a tax indemnification payment if payments under the change in
control agreements trigger liability under Section 280G of the Internal Revenue Code for the excise
tax applicable to excess parachute payments. In addition, each executive must comply with a
one-year non-competition and non-disclosure provision following their receipt of severance payments
under the agreements.
In the event of a change in control of Berkshire Hills or Berkshire Bank, outstanding stock
options granted pursuant to our 2001 Stock-Based Incentive Plan and 2003 Equity Compensation Plan
automatically vest and, if the option holder is terminated other than for cause within 12 months of
the change in control, will remain exercisable until the expiration date of the stock options.
Restricted stock awards granted to these officers under the plan also vest in full upon a change in
control. The value of the accelerated options and restricted stock grants count towards each
executives 280G Limit.
40
Other Information Relating to Directors and Executive Officers
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934 requires the Companys executive officers
and directors, and persons who own more than 10% of any registered class of the Companys equity
securities, to file reports of ownership and changes in ownership with the Securities and Exchange
Commission. These individuals are required by regulation to furnish the Company with copies of all
Section 16(a) reports they file.
Based solely on its review of the copies of the reports it has received and written
representations provided to the Company from the individuals required to file the reports, the
Company believes that each of its executive officers and directors has complied with applicable
reporting requirements for transactions in Company common stock during the fiscal year ended
December 31, 2009, except for John B. Davies and Kevin P. Riley who each had one transaction
reported on a late Form 4.
Transactions with Related Persons
The Sarbanes-Oxley Act of 2002 generally prohibits loans by the Company to its executive
officers and directors. However, the Sarbanes-Oxley Act contains a specific exemption from such
prohibition for loans by the Bank to its executive officers and directors in compliance with
federal banking regulations. Federal regulations require that all loans or extensions of credit to
executive officers and directors of insured financial institutions must be made on substantially
the same terms, including interest rates and collateral, as those prevailing at the time for
comparable transactions with other persons and must not involve more than the normal risk of
repayment or present other unfavorable features. The Bank is therefore prohibited from making any
new loans or extensions of credit to executive officers and directors at different rates or terms
than those offered to the general public. Notwithstanding this rule, federal regulations permit
the Bank to make loans to executive officers and directors at reduced interest rates if the loan is
made under a benefit program generally available to all other employees and does not give
preference to any executive officer or director over any other employee.
Pursuant to the Companys Audit Committee Charter, the Audit Committee periodically reviews,
no less frequently than quarterly, a summary of the Companys transactions with directors and
executive officers of the Company and with firms that employ directors, as well as any other
related person transactions, for the purpose of recommending to the disinterested members of the
Board of Directors that the transactions are fair, reasonable and within Company policy and should
be ratified and approved. For the 2009 fiscal year, the Company was not engaged in any
transactions with related persons of a type or in such amount that was required to be disclosed
pursuant to applicable Securities and Exchange Commission rules and regulations, except for the
consulting agreement the Company maintained with director Farrell from December 15, 2008, to April
28, 2009, pursuant to which Mr. Farrell provided certain consulting services relating to the wealth
management and insurance operations of the Company and its subsidiaries. Under the consulting
agreement, Mr. Farrell received fees of $98,399 in 2009.
Also, in accordance with banking regulations, the Board of Directors reviews all loans made to
a director or executive officer in an amount that, when aggregated with the amount of all other
loans to such person and his or her related interests, exceed $500,000 and such loan must be
approved in advance by a majority of the disinterested members of the Board of Directors.
Additionally, pursuant to the Companys Code of Ethics and Business Conduct, all executive officers
and directors of the Company must disclose any existing or emerging conflicts of interest to the
Companys General Counsel. Such potential conflicts of interest include, but are not limited to,
the following: (i) the Company conducting
business with or competing against an organization in which a family member of an executive
officer or director has an ownership or employment interest and (ii) the ownership of more than 1%
of the outstanding securities or 5% of total assets of any business entity that does business with
or is in competition with the Company.
41
Procedures Governing Related Persons Transactions
We maintain Procedures Governing Related Person Transactions, which are a written set of
procedures for the review and approval of transactions involving related persons. Under these
procedures, related persons consist of directors, director nominees, executive officers, persons or
entities known to us to be the beneficial owner of more than five percent of any outstanding class
of the voting securities of the Company or immediate family members or certain affiliated entities
of any of the foregoing persons.
Transactions covered by the procedures consist of any financial transaction, arrangement or
relationship or series of similar transactions, arrangements or relationships, in which:
|
|
|
the aggregate amount involved will or may be expected to exceed $120,000 in any
calendar year; |
|
|
|
the Company is, will, or may be expected to be a participant; and |
|
|
|
any related person has or will have a direct or indirect material interest. |
The procedures exclude certain transactions, including:
|
|
|
any compensation paid to an executive officer of the Company if such compensation is
disclosed according to the proxy rules of the Securities and Exchange Commission or the
Compensation Committee of the Board approved (or recommended that the Board approve)
such compensation; |
|
|
|
any compensation paid to a director of the Company if such compensation is disclosed
according to the proxy rules of the Securities and Exchange Commission; |
|
|
|
any transaction with a related person involving the extension of credit provided in
the ordinary course of the Companys business and on substantially the same terms as
those prevailing at the time for comparable services provided to unrelated third
parties. However, loans on nonaccrual status or that are past due, restructured or
potential problem loans are not considered excluded transactions; |
|
|
|
any transaction with a related person in which the amounts due from the related
person are for purchases of goods and services subject to usual trade terms, for
ordinary business travel and expense payments and for other transactions in the
ordinary course of business; |
|
|
|
any transaction with a related person in which the rates or charges involved are
determined by competitive bids; |
|
|
|
any transaction with a related person involving services as a bank depository of
funds, transfer agent, registrar, trustee under a trust indenture or similar services; |
|
|
|
any transaction with a related person involving the rendering of services as a
common or contract carrier or public utility, at rates or charges fixed in conformity
with law or governmental authority; and |
|
|
|
any transaction in which the interest of the related person arises solely from the
ownership of a class of equity securities and all holders of that class of equity
services received the same benefit on a pro rata basis. |
42
Related person transactions will be reviewed by the Audit Committee. In connection with its
review, the Audit Committee will consider all relevant factors, including:
|
|
|
whether the terms of the proposed transaction are at least as favorable to the
Company as those that might be achieved with an unaffiliated third party; |
|
|
|
the size of the transaction and the amount of consideration payable to the related
person; |
|
|
|
the nature of the interest of the related person; |
|
|
|
whether the transaction may involve a conflict of interest as defined in the
Companys Code of Business Conduct; and |
|
|
|
whether the transaction involves the provision of goods and services to the Company
that are available from unaffiliated third parties. |
For each periodic review of related persons transactions, the Audit Committee will determine
if the transactions were fair, reasonable, and within Company policy and will recommend to the
disinterested members of the Board of Directors that they should be ratified and approved or make
such other recommendation to the Board of Directors as the Audit Committee deems appropriate. If
any transaction recommended for ratification and approval by the Audit Committee is not ratified
and approved by the Board of Directors, the Secretary of the Audit Committee will provide a report
to the Audit Committee setting forth information about the Boards actions.
Submission of Business Proposals and Stockholder Nominations
The Company must receive proposals that stockholders seek to include in the proxy statement
for the Companys next annual meeting no later than November 26, 2010. If next years annual
meeting is held on a date more than 30 calendar days from May
_____, 2011, a stockholder proposal must
be received by a reasonable time before the Company begins to print and mail its proxy solicitation
for such annual meeting. Any stockholder proposals will be subject to the requirements of the
proxy rules adopted by the Securities and Exchange Commission.
The Companys bylaws provide that, in order for a stockholder to make nominations for the
election of directors or proposals for business to be brought before the annual meeting, a
stockholder must deliver notice of such nominations and/or proposals to the Corporate Secretary not
less than 90 days before the date of the annual meeting. However, if less than 100 days notice or
prior public disclosure of the date of the annual meeting is given to stockholders, such notice
must be received not later than the close of business of the tenth day following the day on which
notice of the date of the annual meeting was mailed to stockholders or prior public disclosure of
the meeting date was made. A copy of the bylaws may be obtained from the Company.
Stockholder Communications
The Company encourages stockholder communications to the Board of Directors and/or individual
directors. All communications from stockholders should be addressed to Berkshire Hills Bancorp,
Inc., 24 North Street, P.O. Box 1308, Pittsfield, Massachusetts 01202. Communications to the Board
of Directors should be in the care of Kevin P. Riley, Corporate Secretary. Communications to
individual directors should be sent to such directors at the Companys address. Stockholders who
wish to communicate with a committee of the Board should send their communications to the care of
the Chair of the particular committee, with a copy to Lawrence A. Bossidy, the Chair of the
Corporate Governance/Nominating Committee. The Corporate Governance/Nominating Committee
determines, in its discretion, whether any communication sent to the full Board should be brought
before the full Board.
43
Miscellaneous
The Company will reimburse brokerage firms and other custodians, nominees and fiduciaries for
reasonable expenses incurred by them in sending proxy materials to the beneficial owners of the
Company. Additionally, directors, officers and other employees of the Company may solicit proxies
personally or by telephone. None of these persons will receive additional compensation for these
activities.
The Companys Annual Report to Stockholders has been included with this proxy statement. Any
stockholder who has not received a copy of the Annual Report may obtain a copy by writing to the
Corporate Secretary of the Company. The Annual Report is not to be treated as part of the proxy
solicitation material or as having been incorporated by reference into this proxy statement.
If you and others who share your address own your shares in street name, your broker or
other holder of record may be sending only one annual report and proxy statement to your address.
This practice, known as householding, is designed to reduce our printing and postage costs.
However, if a stockholder residing at such an address wishes to receive a separate annual report or
proxy statement in the future, he or she should contact the broker or other holder of record. If
you own your shares in street name and are receiving multiple copies of our annual report and
proxy statement, you can request householding by contacting your broker or other holder of record.
Whether or not you plan to attend the annual meeting, please vote by marking, signing, dating
and promptly returning the enclosed proxy card in the enclosed envelope.
Other Matters
The Board of Directors is not aware of any business to come before the annual meeting other
than the matters described above in the Proxy Statement. However, if any matters should properly
come before the annual meeting, it is intended that the holders of the proxies will act in
accordance with their best judgment.
44
REVOCABLE PROXY
BERKSHIRE HILLS BANCORP, INC.
ANNUAL MEETING OF STOCKHOLDERS
May , 2010
10:00 a.m., Local Time
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned hereby appoints the official proxy committee of Berkshire Hills Bancorp, Inc.
(the Company), consisting of Susan M. Hill, Cornelius D. Mahoney, Catherine B. Miller and Corydon
L. Thurston or any of them, with full power of substitution in each, to act as proxy for the
undersigned, and to vote all shares of common stock of the Company which the undersigned is
entitled to vote only at the Annual Meeting of Stockholders to be held on May
_____, 2010 at 10:00
a.m., local time, at the Crowne Plaza Hotel, One West Street, Pittsfield, Massachusetts, and at any
and all adjournments thereof, with all of the powers the undersigned would possess if personally
present at such meeting as follows:
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The election as directors of all nominees listed (unless the For All Except
box is marked and the instructions below are complied with). |
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John B. Davies, Rodney C. Dimock and David E. Phelps |
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FOR ALL
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INSTRUCTION: To withhold your vote for any individual nominee, mark FOR ALL EXCEPT and write
that nominees name on the line provided below.
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The advisory (non-binding) vote on the Companys executive compensation
programs and policies. |
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FOR
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The ratification of the appointment of Wolf & Company, P.C. as the independent
registered public accounting firm of Berkshire Hills Bancorp, Inc. for the fiscal year
ending December 31, 2010. |
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FOR
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THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR EACH OF THE LISTED PROPOSALS.
This proxy is revocable and will be voted as directed, but if no instructions are specified,
this proxy, properly signed and dated, will be voted FOR each of the proposals listed. If any
other business is presented at the Annual Meeting, including whether or not to adjourn the meeting,
this proxy will be voted by the proxies in their judgment. At the present time, the Board of
Directors knows of no other business to be presented at the Annual Meeting. This proxy also
confers discretionary authority on the Proxy Committee of the Board of Directors to vote (1) with
respect to the election of any person as director, where the nominees are unable to serve or for
good cause will not serve and (2) matters incident to the conduct of the meeting.
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Dated:
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SIGNATURE OF STOCKHOLDER |
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SIGNATURE OF CO-HOLDER (IF ANY) |
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Please sign exactly as your name appears on this card. When signing as attorney, executor,
administrator, trustee or guardian, please give your full title. If shares are held jointly, each
holder may sign but only one signature is required.
PLEASE COMPLETE, DATE, SIGN AND PROMPTLY MAIL THIS PROXY
IN THE ENCLOSED POSTAGE-PAID ENVELOPE.
[Berkshire Hills Bancorp, Inc. Letterhead]
Dear Participant:
As a participant in the Berkshire Bank 401(k) Plan (401(k) Plan) who invests in Berkshire
Hills Bancorp, Inc. common stock through the 401(k) Plan, you are entitled to direct the 401(k)
Plan trustee how to vote the shares of Berkshire Hills Bancorp, Inc. (Company) common stock
credited to your plan account.
On behalf of the Board of Directors of Berkshire Hills Bancorp, Inc., I am forwarding you the
enclosed GREEN voting instruction card to convey your voting instructions to the 401(k) Plan
trustee on the proposals to be presented at the Annual Meeting of Stockholders of Berkshire Hills
Bancorp, Inc. to be held on May
_____, 2010. Also enclosed is a Notice and Proxy Statement for the
Annual Meeting of Berkshire Hills Bancorp, Inc. Stockholders and a copy of the Companys Annual
Report to Stockholders.
The 401(k) Plan trustee will vote the shares of Company common stock credited to your accounts
as directed on the enclosed GREEN voting instruction card as long as the trustee receives your
instructions by April
_____, 2010. If you do not direct the trustee how to vote your shares of
Company common stock, the trustee will vote your shares in a manner calculated to most accurately
reflect the instructions received from other participants.
Please complete and sign the enclosed voting instruction card for the 401(k) Plan and return
it in the enclosed postage-paid envelope no later than April
_____, 2010. Your vote will not be
revealed, directly or indirectly, to any employee or director of the Company or Berkshire Bank.
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Sincerely, |
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Michael P. Daly |
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President and Chief Executive Officer
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VOTING INSTRUCTION CARD
BERKSHIRE HILLS BANCORP, INC. 401(k) PLAN
ANNUAL MEETING OF STOCKHOLDERS
May __, 2010
10:00 a.m., Local Time
The undersigned hereby directs the Trustee(s) to vote all shares of common stock of Berkshire
Hills Bancorp, Inc. (the Company) credited to the undersigneds account(s), for which the
undersigned is entitled to vote at the Annual Meeting of Stockholders to be held on May
_____, 2010 at
10:00 a.m., local time, at the Crowne Plaza Hotel, One West Street, Pittsfield, Massachusetts and
at any and all adjournments thereof, as follows:
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The election as directors of all nominees listed (unless the For All Except
box is marked and the instructions below are complied with). |
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John B. Davies, Rodney C. Dimock and David E. Phelps |
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FOR ALL
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INSTRUCTION: To withhold your vote for any individual nominee, mark FOR ALL EXCEPT and write
that nominees name on the line provided below.
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The advisory (non-binding) vote on the Companys executive compensation
programs and policies. |
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FOR
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The ratification of the appointment of Wolf & Company, P.C. as the independent
registered public accounting firm of Berkshire Hills Bancorp, Inc. for the fiscal year
ending December 31, 2010. |
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FOR
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THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR EACH OF THE LISTED PROPOSALS.
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Date:
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Participant sign above |
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PLEASE COMPLETE, DATE, SIGN AND PROMPTLY MAIL THIS VOTING INSTRUCTION
CARD IN THE ENCLOSED POSTAGE-PAID ENVELOPE.
[Berkshire Hills Bancorp, Inc. Letterhead]
Dear Stock Award Recipient:
On behalf of the Board of Directors of Berkshire Hills Bancorp, Inc. (the Company), I am
forwarding you the attached YELLOW vote authorization form provided for you to convey your voting
instructions to First Bankers Trust Services, Inc. (the Trustee) on the proposals to be presented
at the Annual Meeting of Stockholders of Berkshire Hills Bancorp, Inc. to be held on May
_____, 2010.
Also enclosed is a Notice and Proxy Statement for the Annual Meeting of Stockholders and a copy of
the Companys Annual Report to Stockholders.
You are entitled to vote all unvested shares of restricted Company common stock awarded to you
under the Berkshire Hills Bancorp, Inc. 2001 Stock-Based Incentive Plan and/or the Amended and
Restated 2003 Equity Compensation Plan (collectively referred to as the Incentive Plan) that are
unvested as of March
_____, 2010. The Trustee will vote these shares of Company common stock held in
the Incentive Plan Trust in accordance with instructions it receives from you and other Stock Award
Recipients.
To direct the voting of the unvested shares of Company common stock awarded to you under the
Incentive Plan, you must complete and sign the attached YELLOW vote authorization form and return
it in the enclosed postage-paid envelope no later than April
_____, 2010.
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Sincerely, |
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Michael P. Daly |
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President and Chief Executive Officer
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VOTE AUTHORIZATION FORM
I understand that First Bankers Trust Services, Inc., the Trustee, is the holder of record and
custodian of all unvested restricted shares of Berkshire Hills Bancorp, Inc. (the Company) common
stock awarded to me under the Berkshire Hills Bancorp, Inc. 2001 Stock-Based Incentive Plan and/or
the Amended and Restated 2003 Equity Compensation Plan (collectively referred to as the Incentive
Plan). Further, I understand that my voting instructions are solicited on behalf of the Companys
Board of Directors for the Annual Meeting of Stockholders to be held on May
_____, 2010.
Accordingly, please vote my shares as follows:
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1. |
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The election as directors of all nominees listed (unless the For All Except
box is marked and the instructions below are complied with). |
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John B. Davies, Rodney C. Dimock and David E. Phelps |
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FOR ALL
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WITHHOLD
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2. |
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The advisory (non-binding) vote on the Companys executive compensation
programs and policies. |
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FOR
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AGAINST
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ABSTAIN
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3. |
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The ratification of the appointment of Wolf & Company, P.C. as the independent
registered public accounting firm of Berkshire Hills Bancorp, Inc. for the fiscal year
ending December 31, 2010. |
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FOR
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AGAINST
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ABSTAIN
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THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR EACH OF THE LISTED PROPOSALS.
The Incentive Plan Trustee is hereby authorized to vote any unvested shares awarded to me as
indicated above.
Please date, sign and return this form in the enclosed envelope no later than April __, 2010.